Procurement Assistant

General Description of the Programme:

GOAL an International Humanitarian Organisation has had a presence in Turkey since 2013 and has been contributing to the migrant response since 2016 with a focus on responding to needs in health service delivery, social safety nets and the protection of vulnerable and marginalised migrants in southern Turkey.

GOAL has been working in Syria since 2013, responding to the acute needs of conflict affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.”

Job purpose:

To support the effective operation of the GOAL Syria Procurement Department by assisting with timely and efficient local procurement for GOAL Syria programme activities, in accordance with GOAL Procurement/Logistics policies and procedures and relevant donor requirements and in the spirit of obtaining best Value for Money (VFM).

Duties, objectives and competencies:

Procurement:

• Assist process and coordinate local procurement, as delegated by the PM;
• Complete procurement cases in compliance with the GOAL Logistics Manual and relevant donor requirements;
• Prepare electronic and hardcopy procurement files for each PR( Purchase Request)) and ensure that all relevant paperwork is filed, original and scanned copies, as per GOAL Logistics Manual and internal audit requirements;
• Prepare Enquiry Forms (EF) and Request for Quotation Documents (RFQs) to obtain quotations/bids as per required process (single/negotiated) ensuring all relevant information is captured from suppliers for valid quotes;
• Assist prepare Bid Analyses (BA) for review by the PM, and obtain the necessary signatures for approval from budget-holders and finance department;
• Conduct Anti-Terrorist Checks (ATC) for all new suppliers;
• Raise Purchase Orders to place the order with the chosen supplier and follow up the status of the goods, to delivery to the required location, as per the PR
• Update the GOAL Syria Vendor Roster;
• Complete procurement file paperwork, including collecting GIDs, and forward with supplier invoice to DFLM in a timely manner for raising Payment Request Forms (PRF) for suppliers;
• Support the PM to ensure that the Order Tracking System (OTS) is maintained up to date and updated daily before the close of business -P
• Assist the PM in local market surveys, quotations, and analysis; and
• Provide feedback to PM on the performance of GOAL suppliers.
• Preparing HQ, Travel Agency and Daily fuel Payments.
• Conducting ATSC for Syria.

Other Duties:

• Contribute procurement updates to the Weekly Procurement Report;
• General work in assisting in the overall process and day-to-day duties of the Procurement Department; and
• All positions in GOAL Syria Procurement Department/s may at times require manual handling and lifting.
• The incumbent will act as a link between certain elements of the Syria in-country procurement team and the Antakya procurement team.
• This will include but not limited to receiving documents from the Syria team.

Requirements (essential):

• At least 2 years of relevant work experience in areas such as procurement, logistics, office/business administration in private or government sectors;
• Ability to understand and implement organisational and donor policies;
• Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel);
• Ability to manage and prioritise a varied workload in a dynamic work environment;
• A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required;
• Excellent attention to detail;

• Trustworthy and honest; and

• Ability to write, speak and work in English and Turkish. Arabic asset.

Requirements (desired):

• Diplomacy and negotiation skills; and
• Basic technical knowledge in an area of Humanitarian Procurement; (e.g. ICT; mechanics; construction; electricity; Water, Sanitation and Hygiene; or other).

General terms and conditions

GOAL is an equal opportunities employer. Suitably qualified female candidates are encouraged to apply.

GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.

Thank you.