Monitoring & Evaluation Officer. (Somali Nationals Only)

TERMS OF REFERENCE

Job title: Monitoring & Evaluation Officer

Duty station: NIS Mogadishu Office with extensive travel to all project locations**

Duration: 1 Year with a possibility of renewal or extension**

Reporting to: Monitoring & Evaluation Coordinator

JOB SUMMARY

The M&E Officer will assist the M&E Unit in the management of NIS Somalia country programme monitoring and evaluation. The officer will work closely with NIS Somalia Management and Project/Program staff to ensure that all M&E activities are carried out in an efficient and timely fashion.

The officer will assist the M&E staff in project activity monitoring, documentations, data collection, analysis as well as management and dissemination relevant information. The officer will work hand in hand with M&E officers, field teams and stakeholders on all programme monitoring and evaluation activities & ensure that monitoring visits are meaningful and capture data sought and feed into management decisions.

OVERVIEW OF MAIN DUTIES

1. Project Planning / Program development & planning

• Assist in organising and conducting training, including M&E workshops.

• Participate project specific needs assessment in conjunction with needs assessment teams;

• Participate in the production of project and programme log frames;

• Participate in incorporating lessons learned in concept notes, proposals and project management plans; and

• Assist M&E coordinator to develop systematic and effective project specific M&E plans in keeping with NIS’ Global and Project M&E Guidelines.

• Assist in planning and design of all field assessments to ensure quality data collection

2. Project Monitoring/Quality & Reporting

• Conduct site visits / site monitoring and submit report with clear findings & recommendations

• Engage with IPs to collect and manage essential data of their respective projects

• Ensure quality of data collected by partners

• Update project result frameworks/logframe indicator values on monthly basis and share with M&E coordinator & Manager for review.

• Provide feedback to partners and programme teams on projects’ performance based on monitoring data findings.

• Assist to establish a secure file storage system (hard and soft) for all data collected

• Participate community/beneficiary selection processes and training & Conduct spot checks in community engagements, beneficiaries and stakeholders to ensure inclusions and accountability

• Assist in documenting case studies and success stories (written & audio) for specific project component & the overall program on monthly basis.

• Contribute to monthly progress reports and final reports to ensure that reports are accurate, clear, properly formatted and on time

3. Data Management

• Ensure the timely and accurate routine data entries into the database (MIS/excel format) as per NIS Management Information System/forms within expected deadlines.

• Work closely with the partners to ensure that follow up monitoring is done and ensure the relevant project data is submitted on timely fashion.

• Flag gaps or good practise identified during data entry and provide observations/feedback

• Provide updated/disaggregated the relevant information for use in reports

• Assist the project staff in extracting graphic reporting information from the systems/database and incorporating it in reports

4. Project Evaluation

• Identify, train and manage the network of enumerators and interviewers in all project areas

• Determines issues with data collection tools in the field and recommends to the M&E Unit improvements thereof

• Assist in conducting baseline and endline assessments and ensure that they happen in a timely fashion for all projects

• Organize and lead focus group discussions and conduct interviews for purposes in real time

• Assist in developing survey questionnaires and KIIs

• Brief enumerators and interviewers (or external evaluator) on the project and data collection tools

• Ensure quality and reliability of survey data collected

• Ensure to submit the transcribed and translated KII data collected for review

• Assist in conducting Real Time Evaluations when needed

5. Project Learning

• Share learning from M&E process with the wider team

• Support partners in improving learning and sharing mechanisms in their projects

• Promote culture of two-way learning in the organisation

• Assist in documenting lessons learned from the field and extract from reports and presentations and document them in IMS.

• Assist to disseminate lessons learned and best practices among NIS Somalia team

6. Other duties

• To be alert at all times to the security implications of engaging in activities addressing protection concerns; and

• Perform any other duties assigned by the M&E Manager, M&E Coordinator, the Programme Manager and/or NIS Senior Management.

7. Performance Management

The officer will be accountable for and evaluated on the responsibilities and the competencies outlined in NIS’s Performance Management System. The following documents will be used for performance reviews:

• The Job Description

• The individual work and professional development plan

FUNCTIONAL AND PERSONAL COMPETENCIES

• Minimum University degree in social sciences, information management, Statistics or other closely related disciplines with additional training on M&E

• At least 3 years of relevant work experience in programme monitoring and evaluation in NGO set up preferably in reconciliation, peacebuilding, and governance.

• Strong ability to work independently, including the ability to multitask, prioritize competing tasks, and manage time effectively.

• Willingness to continually improve technical and analytical competencies

• Excellent knowledge of written and spoken English and Somali

• Continually demonstrates strong commitment to the organization and high motivation; and

• Willing to travel and stay in other regions.

• Ability to meet strict deadlines in high-pressure environments.