View Vacancy – AUH – Estates Manager B3(L)


The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Estates

The British Embassy in Abu Dhabi has a vacancy for an Estates Manager.

The jobholder will provide leadership and strategic direction to all: Maintenance, Accommodation, and Transport teams in Abu Dhabi, with direct line management leading a team of three; and serving as countersigning officer for five staff members. The role reports to the UAE Head of Estates.

The jobholder will also act as the lead for all contracts and health and safety provisions, and they will have day to day oversight of the Estates Management duties, as well as administration of an Estates budget (approx. AED 8 million).

The job holder will provide deputising cover for the UAE Head of Estates in Abu Dhabi, as and when required.

Duties and responsibilities:

  • Deliver and communicate London-led and local Estate policies in consultation with all stakeholders;
  • Act as Abu Dhabi lead on all Health and Safety (HS) policy implementation, including training and meeting maintenance provisions in line with Foreign, Commonwealth and Development Office (FCDO) HS guidance; including Risk Management;
  • As the appointed Health and Safety Administrator for Abu Dhabi, promote Post (Embassy) Health and Safety Mission Statement;
  • Act as Embassy lead for all Fire Safety Provisions as the appointed Fire Safety Manager;
  • Abu Dhabi lead on all Procurement and Tendering provisions. Ownership of all purchasing/ contracts delivery, ensuring actions are carried out according to the FCDO Procurement guidelines;
  • Maintain and monitor performance of all Abu Dhabi commercial contracts through operating procedures and Contractual KPI Management, as per terms of agreement.  Work closely with Dubai on UAE-wide contracts and to ensure UAE-wide consistent application of policy and procedures;
  • Oversight of all posts’ Health and Safety compliance records, Planned Preventative Maintenance plan, Projects/ Tasks – Refurbishment & New Builds and Schedule of Works. Providing strategic leadership and focused Project Management;
  • Advise on cost effectiveness and provide value for money analysis;
  • Responsible for an operationally effective Estate through focused management;
  • Final coordination and negotiation of rents on leased properties; deliver recommendations with clear justifications to the Post Housing Committee;
  • Oversight and delivery of all Accommodation provisions (Residential Accommodation Portfolio) on and off-site;
  • Oversight of external contractors/ companies affecting Post’s integrity. Provide advice and recommendation to Senior Managers/ London of associated risks and concerns;
  • Budgetary oversight of all Maintenance, Accommodation, and Transport sub-heads for Abu Dhabi. Monitor forecast and spends to meet Post’s overall objective +/-1% and reporting up to Senior Management;
  • Approve purchases of supplies, equipment, and services up to a maximum purchase value of £25,000;
  • Responsible for an operationally effective Estate through focused management and strategic planning;
  • Ownership and delivery of the Forward Maintenance Register, with oversight of maintaining and updating an Asset Register;
  • Ownership of Estate Database (Pyramid) data, ensuring accuracy and timeliness of updates and reporting.
  • Provide support to: Deputy Logistics Lead as part of the Embassy’s Crisis Planning.

The above list is not exhaustive and the jobholder will be required to be flexible and take on other ad-hoc tasks as required. 

 

Key competencies required:

  • Leading and Communicating – Showing pride and passion for public service, leading from the front and communicating with clarity, conviction, integrity, and enthusiasm. Managing and engaging with people in a straightforward, truthful and candid way, and upholding the reputation of the organisation.
  • Making Effective Decisions – Using sound judgement, evidence, and knowledge to arrive at accurate, expert and professional decisions and advice. Being careful and thoughtful about the use and protection of government and public information to ensure it is handled securely and with care. Reaching evidence-based strategies, evaluating options, impacts, risks and solutions and creating a secure culture around the handling of information; and aiming to maximise return while minimising risk and balancing a range of considerations such as social, political, financial, economic, legal and environmental to provide sustainable outcomes.
  • Managing a Quality Service – Valuing and modelling professional excellence and expertise to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements. Effectively planning, organising, and managing time and activities to deliver a high-quality, secure, reliable, and efficient service, applying programme and project and risk management approaches to support service delivery.
  • Changing and Improving – Being responsive and innovative, and seeking out opportunities to create effective change. Learning from what has worked well and what has not; being open to change, suggesting ideas for improvements to the way things are done; and working in ’smarter’, more focused ways. Seeking out ways to improve policy implementation and making use of alternative delivery models including digital and shared service approaches wherever possible.

  • Knowledge/ Background/ Certification of Health and Safety practices in the work place.
  • Experience of working strategically with Project Management and Development best practices. Excellent organisational skills and with a keen eye for detail.
  • A minimum of five years of experience leading and managing a diverse and multi-disciplined team. Demonstrates excellent staff management skills and effective communication skills.
  • Strong analysis, organisational, and time management skills.
  • Flexible, decisive, and resilient under pressure, with a proven track record of delivering results regularly within tight deadlines.
  • Excellent customer care skills and the ability to respond to a range of customer needs.
  • Excellent interpersonal and active listening skills, with the ability to cultivate and maintain a range of contacts at all levels.
  • Excellent communication skills in English, both verbal and spoken. Able to express ideas and messages clearly and concisely, both orally and in written communication.
  • IT literate and well-versed in the use of Microsoft Office applications, particularly MS Excel.

  • Background or relevant qualification in facilities management.
  • Background or relevant qualification in project management.
  • Experience working in an international organisation or large company in a similar capacity.
  • Experience of working in the UAE and/ or region in a similar capacity.

Changing and Improving, Making Effective Decisions, Leading and Communicating, Managing a Quality Service




27 February 2021

B3 (L)

Full-time, Permanent

38

Middle East & North Africa

United Arab Emirates

Abu Dhabi

British Embassy

1

16,871




1 May 2021

The Embassy aims to offer an attractive working environment and remuneration package for this role, including: 25 days of leave per annum; on-site swimming pool, gym, and sports facilities (subject to COVID-19 restrictions).

Salary is at AED 16,871 per month.

There are no other allowances payable as part of this package. No accommodation and relocation expenses are payable in connection with this position.

Conditioned working hours are 38 hours per week. Standard working hours are from 07:30 to 15:06, including a lunch break of 36 minutes, from Sunday to Thursday.

The successful candidate should be flexible in their approach to hours worked as there may be some overtime or weekend supervision needed.

The successful candidate will be required to transfer their visa under the Embassy’s sponsorship.

How to apply:

Interested candidates must attach 1) an updated Curriculum Vitae (CV) and 2) a covering letter stating how you meet the requirements of the role.

Your application must also include examples of when you have demonstrated the required competencies in the Competence-Based Questions section of the online application form.

Applications that do not include these information will not be considered.

Closing date for applications is at 11:55 PM UAE local time on 27 February 2021.

Applications received after the stated deadline will not be considered. 

 

Process:

The recruitment process, including security clearance, is expected to take around two months.

Due to the large number of applications we receive, only those shortlisted for the next step of the recruitment process will be contacted.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances. 

 

The British Embassy Abu Dhabi an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

To help us with our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.

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