Common Services (CS) Assistant

4387

Common Services (CS) Assistant

Rs. 643,536 per annum (non-negotiable)

Indeterminate

Assistant

LES 5

Consulate General of Canada, Chandigarh

17-03-2021 at 23:59 UTC/GMT

Under the supervision of the Common Service Officer, the Common Service Administrative Assistant (LE-05) provides daily administrative support and services; acts as the mission receptionist greeting clients and taking telephone calls; creates and provides information and/or documentation; provides support for ongoing Common Service activities; responds to service requests from clientele and performs other duties as required.
Given regional focus of Common Services, supports administrative interactions and proactive cooperation between Common Service Delivery Point (CSDP) and / or Regional offices.

Mandatory Screening Qualifications:
Education: Government recognized University degree in any discipline;
Language: Fluency in written and oral English and Hindi is essential. Strong command of written and oral Punjabi.

Experience: At least three (3) years of recent (within the past five (5) years), relevant work experience in the following areas in a similar position for a corporate or Government office:
• in providing general administrative duties including receptionist duties
• in dealing with the public and customer/client service

Computer Skills: MS-office (including Word, Excel, PowerPoint), MS Outlook, Internet.
Mandatory Rated Qualifications:

Knowledge:
• Knowledge of the mandate of Global Affairs and services that are provided by the mission;
• Knowledge of administrative and office procedures;
• Knowledge of event and visit management.
• Knowledge of budgets and property

Ability:
• Ability to accurately prepare charts, tables, letters & reports;
• Ability to edit and format documents;
• Ability to research, analyze and evaluate information effectively;
• Ability to coordinate conflicting priorities within tight deadlines and meet work targets
• Ability to multi-task and prioritize
Personal Suitability:
• Professional Integrity
• Adaptability & Flexibility
• Focus on quality & detail
• Client service
• Judgement
• Teamwork
• Thinking Things Through
• Interpersonal Communication

Asset Qualifications:
(Candidates are encouraged to indicate how they meet the following criteria, where applicable)
• Knowledge of French.
• Knowledge of budgets and property management.

NA

ALL APPLICANTS MUST:
• Meet all of the mandatory screening qualifications and mandatory rated qualifications stated below
• Have independent work authorization in India

If the successful candidate does not already reside in Chandigarh, he/she will be required to relocate to Chandigarh at own expense.

The appointment of the successful candidate will be subject to a Reliability Check (RC) obtained by the Management. To conduct the Reliability Check (RC), the candidate will have to submit the following documents on being selected by the mission.
• Police clearance certificate (Character Certificate)
• Letter of recognition from your bank stating your name, years of client service and your address
• Professional and educational certificates and mark sheets (i.e., academic transcripts)
**Successful candidate must be available to start within 30 days of offer.
Candidates must be available to work overtime as and when required**

• All employees of the High Commission of Canada and Canadian missions in India • Individuals who are eligible to work in IndiaThe Government of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise us in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

All applications will be carefully reviewed against the mandatory screening requirements and mandatory rated qualifications of the job. Please submit a cover letter that clearly indicates how you meet the mandatory screening requirements. Please also submit an updated C.V. that will be used to validate the experience described in the cover letter. Failure to do so will result in the rejection of your application.
Candidates screened in will be contacted for further assessment, including: a personal interview with a series of questions designed to evaluate each applicant’s knowledge, abilities, competencies and personal suitability for the position. In addition, tests may be conducted to assist the selection board in assessing the applicant’s qualifications, skills and language ability. Reference verifications shall be conducted as a part of the hiring process.
The results of this competition may also be used to establish an eligibility list to staff similar openings at the Consulate General, which may arise in the twelve (12) months following the completion of this competition.
Note that the candidates will only be contacted through the email provided in their application. Please check your mailbox regularly for any information.

JD-Comp#628-CHADGLE05CommonServiceAssistantEN.pdf