Purchaser and Property Assistant

4411

Purchaser and Property Assistant

PKR 1,445,326 plus Medical/Dental and Pension plan; 37.5 hours of work per week with vacation and sick leave entitlements; provision of healthy work-life balance and diverse work environment.

Term/Indeterminate

This position is a Locally-Engaged Staff (LES) position, subject to the Terms and Conditions of Employment of the Government of Canada for LES in Pakistan.

Assistant

LE07

Islamabad, Pakistan

28-03-2021 at 23:59 UTC/GMT

Under the supervision of the Materiel Manager:
-coordinates, organizes and implements the purchase of all material, furniture and furnishings for the mission programs;
-controls the mission distribution accounts for equipment and disposal;
-plans, organizes and controls the maintenance, repair and replacement of resources;
-organizes the maintenance and distribution of the mission Hospitality equipment and pack-up kits; maintains the Fine art inventory for the mission and official residence
-maintains the work orders control and ensures that occupancy agreements are completed by CBS upon arrival/departure,
-plan repair and replacement of material resources provided to office and residential accommodation,
-maintains working relations with the appropriate suppliers; and,
-performs other related duties.

Candidates will initially be screened against the essential qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications (see section “How to Apply” for specific instruction on the format of the cover letter and application guidance).
Education:
•Bachelor’s degree from a government recognized university in any discipline.
Languages:
•Fluency in English and Urdu (comprehension, reading, writing and speaking).
Experience:
Minimum three (3) years of recent (within the past five (5) years) work experience in the following areas:
•Experience in functions like procurements, budgeting and inventory management;
•Experience in preparing and processing tender solicitation documents, purchase order contracts and leases;
•Experience in providing administrative support and maintaining record keeping;
•Experience in updating Management Information System (MIS) and compiling data/information for generating reports.

Computer Skills: Proficiency in MS Office suite (including Word, Excel, Outlook)

N/A

N/A

The appointment of the successful candidate will be subject to attaining a Reliability Status (RS), by the Head Quarter in Ottawa. To conduct a RS, the candidate will have to submit the following documents upon being selected by the mission:
-Police clearance certificate (Character Certificate);
-Letter of recognition from your bank, stating your name, years of client service and your address;
-Professional and educational certificates and mark sheets (i.e. academic transcripts);
-Professional affiliations.
The selected candidate must be available to work overtime and travel as and when required.

Candidates must have a valid work authorization to work in Pakistan covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or lead to a permanent work authorization.
Before an offer of employment can be made, candidates must provide a local address as proof of residence in Pakistan so that if selected, it will appear on the offer letter.

This vacancy is open to all external applicants residing in Pakistan and to all HCC employees occupying an indeterminate or term position, including emergency employees. Before an offer of employment can be made, candidates must provide a local address as proof of residence in the country. Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization must be permanent or itself lead to a permanent work authorization. The High Commission of Canada in Pakistan does not sponsor work authorizations directly or indirectly. The High Commission of Canada is an equal opportunity employer and welcomes applications from diverse candidates from across the community. Candidates will be considered on merit regardless of ethnic origin, religious beliefs, gender, age, sexual orientation or disability. The High Commission of Canada offers an inclusive workplace where respect, teamwork, and collaboration are part of the organizational culture. The High Commission of Canada is committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

How to Apply:
For this position, please follow this URL AMRIS Link. Candidates can fill in the application in English or French only. In addition, candidates must submit a cover letter along with their resume clearly indicating how they meet the essential qualifications in this section with clear examples. Failure to do so will result in the rejection of the application.
Cover letter:
•The cover letter must follow this format and should clearly explain how you meet all the mandatory criteria:
-Title (mandatory criteria)—Explanation in 150 words or less on how you meet the criteria with concrete examples that demonstrate how you meet each criterion. The maximum word count allowed for each of the criteria is 150 words. Failure to follow the format or answering with more than the word count will automatically lead to disqualification.
The mandatory criteria expected to be covered are (150 words max per bullet points):
Minimum three (3) years of recent (within the past five (5) years) work experience in the following areas:
•Experience in functions like procurements, budgeting and inventory management;
•Experience in preparing and processing tender solicitation documents, purchase order contracts and leases;
•Experience in providing administrative support and maintaining record keeping;
•Experience in updating Management Information System (MIS) and compiling data/information for generating reports.

Candidates who are unable to submit their application due to technical difficulties must report these to: [email protected] prior to the closing date. Failure to so will result in the application being rejected.

Note that the candidates will only be contacted through the email provided in their application. Please check your mailbox regularly for any information.
Important Notes:
•Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
•Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
•Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
•Reference check will be sought for candidates who would reach the interview stage.
•The High Commission of Canada to Pakistan does not reimburse any travel costs to and from interviews/exams, nor does it reimburse any relocation costs.
•Candidates requiring any special accommodation for exams or interviews are requested to inform us upon being invited to the exam/interview.
•The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the High Commission of Canada to Pakistan which might arise in the 12 months following the completion of this recruitment process.
•Please contact [email protected] should you have questions pertaining to this recruitment process.