Fund Administrator

About the role

Crown Agents is looking to appoint a Fund Administrator to support an exciting programme. Health Pooled Fund South Sudan (HPF3) is a five-year, multi-donor programme led by the British Government’s Foreign, Commonwealth and Development Office (FCDO) and including the Government of Canada, the Swedish International Development and Cooperation Agency (SIDA), the United States Agency for International Development (USAID), GAVI – The Vaccine Alliance and the European Union (EU). HPF3 began in October 2018 and will end in October 2023.

The programme impact will be an improved health and nutrition status for the population that saves lives and reduces morbidity (including maternal, infant and under-5 mortality), and has the following three principal outcomes:

• Improved health and nutrition services for the population, especially women and children;
• Improved community engagement and accountability of health services;
• Stabilisation of local health systems.

The Fund Administrator will support the Project Accountant and Project Management team in London to oversee the day-to-day financial administration of HPF3s Implementing Partners (IPs). This position will also need to work closely with the Fund Management team in South Sudan.

Responsibilities

• Review IP monthly reports and invoices
• Reconcile IP reimbursements against invoices.
• Check IP forecasts and ensure they are realistic
• Conduct spot-checks on IP expenditure, ensuring correct documentation is provided
• Carry out a risk-based approach with more risky IPs being spot-checked more often and with a larger sample
• Track on a monthly basis all questioned and disallowed costs and follow up on the resolution of the same.
• Understand and communicate to Programme Management and Fund Management team when IPs are consistently failing or recording ineligible costs
• Gather and record data on IP’s financial KPI achievements
• Support the Fund Management team to develop HPF Implementing partners audit terms of reference, approve auditors and review audit report findings against financial data and asset registers.
• Support the Fund Management team to review all procurement plans and requests
• Work with the Project Accountant to submit accurate monthly reports to FCDO

Contract end-date: 15 October 2023

About you

Requirements

• Bachelors from a recognized university in Commerce, Finance, project management Business Administration and/or other related fields
• Experience working on grant management programmes
• Experience with grant and contract tracking and management systems, maintaining contract data and information system
• Experience working with donors, FCDO preferable
• Proficiency in Ms Excel, Word and power point presentation
• Interpersonal and communication skills

About us

You’ll be working with Crown Agents which is a high impact social enterprise passionate about transforming the future for millions of people. Since our creation in 1833 we have worked across the globe to improve public services and drive economic growth. Our expertise is finding new solutions to difficult problems for clients in the areas of health, governance, economic growth, humanitarian action and supply chain services. We work with and train leaders at local, national and international level to achieve lasting change drawing on our insight and experience.

Crown Agents is committed to diversity and will promote diversity for all candidates at all times as well as a business culture that reflects that belief. Crown Agents will treat everyone equally irrespective of race, religion, colour, sex, age, national origin, disability or sexual orientation, and places an obligation upon all staff to respect and act in accordance with the policy. Crown Agents shall not discriminate unlawfully when deciding which candidates are selected for interview, or in any terms of employment, and will ensure that each candidate is assessed only in accordance with their merits, qualifications and abilities to perform the role. Crown Agents is committed to being an organisation enhanced by diversity and encourages applications from anyone who shares our values and commitment to improving the lives of communities affected by poverty or conflict.

About what’s on offer

Crown Agents offers a competitive benefits package.