Project Coordinator (IBM)

Position Title: Project Coordinator (IBM)

Duty Station: Antananarivo, Madagascar

Classification: Professional Staff, Grade UG

Type of Appointment: Special short-term ungraded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 29 March 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Context:

Madagascar became a member of IOM in 2001, and IOM has a presence in Madagascar since 2014. Main activities in country to date have evolved and related to the preparation of National Migration Profile, direct assistance to vulnerable migrants, as well as provision of technical support and advisory to the Government of Madagascar (GoM) in the fields of Counter-Trafficking; Labour Migration governance; Migration, Environment and Climate Change; Diaspora engagement; Immigration and Border Management (IBM); Community Stabilization/Displacement Tracking Matrix (DTM); and Migration and Health. For the implementation of its the IBM programme, through which IOM provides technical support and capacity building to key border agencies, IOM is recruiting a Project Coordinator.

Under the direct supervision of the Chief of Mission, the successful candidate will be tasked to coordinate and spearhead the daily implementation of the activities and programs led by the Mission in IBM work area.

Core Functions / Responsibilities:

1. Coordinate and oversee the implementation of IOM Madagascar’s IBM portfolio through effective programming and planning.

2. Monitor the progresses against projects objectives, projects deliverables, and projects benchmarks, and prepare narrative and financial reports in accordance with donor’s requirements, IOM regulations, and established procedures.

3. Monitor the financial management for all activities implemented under the IBM program undertake financial analysis of the portfolio and make recommendations on budgets execution.

4. Coordinate and implement portfolio activities in close coordination and collaboration with partners, stakeholders and beneficiaries including the government, UN agencies, non-governmental organizations, and the private sector.

5. Liaise with and act as IOM focal point to relevant government technical counterparts such as the Customs, the Border Police, the Gendarmerie, the Port Authority, the Public Health services at ports and airports; and represent IOM in relevant forums and coordination groups as delegated by the Chief of Mission.

6. Ensure the timely recruitment of international/national contractors and service providers, consultants and/or experts required for the implementation of the projects, in accordance with IOM’s procedures and regulations.

7. Coordinate and organize assessments, trainings and capacity building sessions for government stakeholders and partners on border management in close coordination with relevant Units at the Regional Office and Headquarters.

8. Identify constraints and obstacles to the implementation of projects assigned, propose solutions and/or consult the Chief of Mission in a timely manner.

9. Ensure adequate information management of projects activities including awareness-raising, regular updates, press releases and production of other relevant communication and visibility materials and contribute to project development efforts.

10. Undertake duty travels within Madagascar and abroad related to projects activities as required.

11. Supervise and mentor staff assigned to the projects.

12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, International Relations/Development, Law or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Familiarity with border management concepts;

• Experience in managing and implementing projects and/or programmes;

• Experience with project development & management and liaison with governments, UN agencies and international cooperating partners.

Skills

• Familiarity with migration-related topics;

• Advanced French and English writing, communication skills;

• Ability to quickly and effectively collect, analyze and present data;

• Computer/software literate, preferably knowledgeable in Microsoft Office.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English and French is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.