View Vacancy – Diary Secretary & Residence Manager to the Deputy Head of Mission
/*generated inline style */
Foreign, Commonwealth and Development Office (Policy & Political roles)
/*generated inline style */
Private Office
/*generated inline style */
Main purpose of job
The British Embassy is looking for a Diary Secretary/Scheduler and Residence Manager to provide support to the Deputy Head of Mission. This is a busy and interesting role at the heart of the Embassy and offers exposure to some of the most important and high-profile issues in the US/UK relationship. You will work closely with colleagues across the Embassy, the Ambassador’s Residence, the wider US network and departments in London. The job holder will be a crucial member of a friendly and approachable team.
This is a full-time job, and typically 9-5, but as we are largely subject to the Deputy Head of Mission’s diary the job holder will need to be flexible should support be required outside of these hours.
Roles and responsibilities
- Scheduling meetings and maintaining the Deputy Head of Mission’s diary in line with wider Embassy priorities
- Receiving and filtering all invitations to the Deputy Head of Mission and bids (internal and external) for use of the Ambassador’s Residence
- Ensuring clearances/logistic arrangements for the Deputy Head of Mission’s DC based meeting
- Arranging programme and travel arrangements for the Deputy Head of Mission’s visits to the UK
- Managing the Deputy Head of Mission’s residence, including facilitating the delivery of events (dinners, receptions, breakfasts) for senior US and UK contacts. This involves overseeing two other colleagues who work at the residence
- Supported by the Deputy Head of Mission’s Private Secretary, manage the Deputy’s representational budget
- Providing support to the wider Private Office team as required
Resources managed (personnel and expenditure)
- Line management of one member of staff, task management of another
- Management of the Deputy Head of Mission’s budget
/*generated inline style */
- At least 2 years previous experience of scheduling/diary management required
- Excellent secretarial skills, including touch and/or speed typing and proficiency with the Microsoft Office Suite
- Excellent organisational skills and a keen eye for detail
- Strong team player who can multitask and work flexibly based on the changing needs of the team and business
- Full fluency in written and spoken English, with excellent verbal/written communication and senior stakeholder management skills
- Legal status to live and work in the US in your own right, from time of Application
- Due to security requirements, candidates must hold a passport for one or more of the following countries: US, UK, Canada, Australia, or New Zealand
/*generated inline style */
- Experience of event delivery and budget management
- Experience working for similar organisation(s) (government, international, political, non-profit, etc.)
/*generated inline style */
Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together
/*generated inline style */
10 March 2026
/*generated inline style */
Executive Officer (EO)
/*generated inline style */
Full-time, Permanent
/*generated inline style */
40
/*generated inline style */
Americas, Caribbean & Overseas Territories
/*generated inline style */
United States
/*generated inline style */
Washington
/*generated inline style */
British Embassy
/*generated inline style */
1
/*generated inline style */
USD
/*generated inline style */
$68,490
/*generated inline style */
yearly
/*generated inline style */
27 April 2026
/*generated inline style */
You must have the right to live and work in the US in order to take up this role, whether in your own right or as a dependant, and be able to demonstrate that when required. If you are not a US citizen, dual US citizen or US Permanent Resident, it is your responsibility check your eligibility to work for a foreign government in the United States, and specifically to work in this role at this location, and provide proof of your eligibility via an Employment Authorisation Document or other relevant document when required. The UK Government does not routinely sponsor work visas; the job advertisement will state clearly whether sponsorship is available.
You may refer to our website for additional information: https://www.gov.uk/guidance/living-in-the-usa.
All selected candidates are subject to background checks and will require a security clearance prior to starting work.
The British Embassy and its US Network is committed to all employee’s ongoing learning and development needs. We offer a comprehensive platform for personalised learning for everything from soft skill development (communicating with impact, handling difficult conversations, time management) to more technical or professional skills necessary to complete your job (software training, formal qualifications etc.). The jobholder would be able to take advantage of formal training and career development opportunities as appropriate.
The UK Government operating in the US offers a strong benefits package. This package includes medical, dental, vision, life, long term and short-term disability insurance, a 401(k) retirement savings plan (matching up to 7%), generous vacation and leave time, and an enriching training package.
Unique Tax Rules
Please note that the tax arrangements imposed by the US on staff working for foreign governments, as well as those imposed by the UK Treasury on British and dual nationals working for the UK Government overseas, are atypical. The UK Government cannot withhold taxes (including FICA) on behalf of a US taxpayer. Instead, a US taxpayer is required to file taxes as if they are self-employed, and a FICA allowance is granted for those required to pay the employer contribution. Certain categories of staff (for example dual UK-US nationals and some visa holders) who work at Consulates General are not subject to US taxes. For those not subject to US taxes the UK Government reduces gross pay to a level broadly equivalent to taxed net pay. There are also social security implications for dual UK-US nationals. Please keep all this in mind when looking at the salary and the benefits package. If you are offered a job with the UK’s US Network, you will be given further tax and social security information relevant to your personal circumstances and place of work; you are advised to consider this information and its impact on your circumstances carefully – potentially with the advice of a tax professional – before accepting a job.
/*generated inline style */
Working patterns
This role is in-person and full-time at 40 hours per week, with a typical core hour range of 09:00-17:00. As this is a fast-paced, demanding front-office role, the job holder should expect to work beyond these core hours when necessary.
The deadline for applications is 23:55 (ET) on 10 March 2026.
All applicants must fully complete the online application form, including the sections for employment and educational details, experience, and behaviour-based questions. Only those applications that contain all required information will be considered. To ensure the sift process remains anonymous, please do not include any personally identifiable information in your application form.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
Internal candidates must inform their supervisor before they apply to a different position.
/*generated inline style */
/*generated inline style */
/*generated inline style */
To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (ngotenders.net) you saw this job posting.
