Project Coordinator

1. Organizational Setting 

Ashor Iraqi Foundation for Relief and Development (ARD) is a registered Iraqi NGO operating across multiple governorates, including Nineveh, Salah al-Din, Kirkuk, Baghdad, Anbar, Diyala, and Basrah. Established in response to the humanitarian and social consequences of conflict, displacement, and mass migration, ARD has progressively expanded its mandate from emergency response to recovery, rehabilitation, and stabilization , supporting marginalized and vulnerable communities in regaining access to rights, services, and livelihoods. 

2. Functional Role

The Project Coordinator reports directly to the Portfolio Manager and is responsible for the day-to-day coordination, facilitation, and monitoring of project activities across the three target districts. Given the part-time nature of this role (50% -part-time ), the coordinator is expected to prioritize high-impact tasks, maintain close communication with the Portfolio Manager. 

1. Project Start-Up, Planning & Workflow Management

• Support project mobilization activities, including initial stakeholder mapping, context review, and district-level readiness assessments. 

• Develop and maintain a rolling workplan aligned with the project timeline (May–November 2026), tracking milestones across all three districts. 

• Organize and facilitate regular coordination meetings with relevant stakeholders, producing meeting minutes, action logs, and follow-up tracking. 

• Support the development of activity-level implementation plans for each key intervention. 

1. Field Implementation Leadership

• Facilitate the preparation and implementation of all project activities across the three districts, including: 

• Coordinate the identification, selection, and engagement of participant groups, ensuring inclusive representation of women, youth, returnees, tribal leaders, CSOs, and security/administrative actors. 

• Ensure all dialogue sessions and workshops follow structured, context-sensitive facilitation approaches . 

• Maintain a functional community feedback and complaints mechanism accessible to all target groups. 

• Monitor Do No Harm and conflict-sensitivity principles across all field activities. 

1. Stakeholder Coordination & Government Liaison

• Build and maintain effective working relationships with local authorities, provincial leadership (Governor’s Office, Provincial Council, Police leadership), district administrations, and community leaders. 

• Support the production and dissemination of leadership interview recordings and public-facing accountability outputs. 

• Coordinate access and permissions for field activities, including liaison with relevant security and administrative actors. 

• Prepare stakeholder briefings, coordination notes, and meeting summaries as required. 

1. Monitoring, Evaluation, Accountability & Learning (MEAL)

• Ensure systematic documentation of all activities, including attendance lists, session agendas, consented photographs, and narrative session reports. 

• Collect and compile field data for progress reporting, ensuring accuracy, completeness, and compliance with project indicators. 

• Support MEAL activities in collaboration with ARD MEAL staff, including periodic field monitoring visits and data quality reviews. 

• Document case studies, qualitative change stories, and emerging lessons from the field in line with safeguarding and consent protocols. 

• Maintain an organized, audit-ready evidence filing system for all field activities. 

1. Reporting & Documentation

• Provide high-quality, structured inputs for donor and internal progress reports within agreed timelines. 

• Compile activity reports, session summaries, and field updates on a rolling basis. 

• Support the preparation of the final project narrative report, contributing field-level evidence and lessons learned. 

• Maintain a comprehensive project documentation archive (digital and physical as required). 

1. Field-Level Budget Support

• Assist in planning and tracking field-level expenditures within delegated limits, ensuring cost efficiency and compliance with donor requirements. 

• Verify completeness and compliance of field financial documentation (receipts, distribution records, etc.) prior to submission. 

• Promptly flag any budget risks, spending discrepancies, or timeline concerns to the Portfolio Manager. 

Application should contain the following attachment:

Curriculum Vitae ( PDF)

Two up to date and recent references required (write in CV).

Please submit your CV in English to [email protected] and with “Project Coordinator- SAD” in the subject line

The deadline is 16-May-2026, by 4:30 pm. Only short-listed applications will subsequently be called for interview. Incomplete applications will not be considered.