Administrative Assistant – to the Director

MAKE A DIFFERENCE – JOIN THE EUROPEAN COMMISSION

Do you want to help shape the future of the European Union? Make the planet greener,
promote a fairer society, or support businesses and innovation across the EU? Then come and
work for the European Commission where you can really make a difference!

Commission staff are a diverse group of people, who are motivated to help make Europe – and
the world – a better place. They come from the 27 Member States of the European Union.
Different nationalities, backgrounds, languages and cultures make the Commission a vibrant and
inclusive place to work.

WE OFFER GREAT JOBS AND GREAT WORKING CONDITIONS:



Interesting and challenging jobs with plenty of opportunities for training and acquiring
new skills and competencies throughout your whole career

 Opportunities to move between different policy areas throughout your career
 A package of flexible working conditions including the possibility of teleworking – we

care about your work-life balance

 A competitive financial package, including comprehensive healthcare, accident and

pension schemes

 A multilingual, multicultural workplace where personal and career development are

strongly promoted

 Multilingual schools for your children

We recruit from a wide range of backgrounds and actively promote diversity and
inclusion:

We do not only recruit political scientists and lawyers but are also looking for all kinds of
profiles, including scientists, linguists, IT experts, data analysts and economists, as well as drivers
and engineers.

We are committed to equal opportunities and to fostering a rich, diverse and inclusive working
environment. We aim for our workforce to be representative of European society and strongly
welcome applications from all qualified candidates. We actively seek to create a workplace where
each staff member feels valued and respected, can give their best and can develop to their full
potential.

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To promote diversity and establish a geographically balanced pool of candidates, we strongly
encourage applicants from Member States which are currently underrepresented in the European
Commission workforce to apply. These Member States are currently Austria, the Czech
Republic, Denmark, the Netherlands, Estonia, Finland, Germany, Ireland, Latvia, Luxembourg,
Malta, Poland, Slovakia and Sweden1. Recruitment will however remain strictly based on the
merits of all applicants and no positions will be reserved for nationals of any specific Member
State.

For more information ec.europa.eu/work-with-us

STAFF RECRUITED ON CONTRACTS

In addition to permanent officials, the European Commission offers non-permanent positions.
There are two categories of non-permanent staff:



temporary agents are recruited to fill vacant positions for a set amount of time or
to perform highly specialised tasks.

 contract agents may provide additional capacity in specialised fields where an
insufficient number of officials is available or carry out a number of administrative or
manual tasks. They are generally recruited for fixed-term contracts (maximum 6 years in
any EU Institution), but in some cases they can be offered contracts for an indefinite
duration (in offices, agencies, delegations or representations).

For more information on different staff categories

1 Please note that the list of underrepresented Member States may be subject to future amendment based on potential
data changes over time.

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Administrative Assistant –
to the Director
Directorate-General BUDGET (DG BUDG) of the European
Commission

Selection reference: BUDG/COM/2026/1004
Domain: Budget and Finances
Where: BUDG.R – Resources and IT, Brussels
Staff category and Function Group: Temporary agent 2b – Assistant
Grade range: AST1-3
Publication deadline: 29.06.2026 – 12.00 (Brussels time)

WE ARE

The Commission’s Directorate-General for Budget (DG BUDG) is the horizontal Commission service
in charge of all budgetary matters, making sure the EU has the resources to deliver on its political
priorities.
Its main responsibilities include negotiating and implementing the multiannual financial framework
(MFF) and the annual budgets, managing the annual budget cycle, overseeing the revenue and
expenditure side of the budget, executing all payments, ensuring the respect of financial rules and
the protection of the EU’s financial interests, supervising the system of controls and reporting on
the EU budget. DG BUDG is the domain leader for financial management and oversees the new
central financial management and accounting system, SUMMA.

Directorate R”s overall purpose is to ensure the sound and efficient management of DG BUDG”s
human, financial and IT resources. This covers the activities of the HR Correspondent, public
procurement, risk management and internal control, business continuity management, information
management, data protection and security matters. As domain leader in the financial area,
Directorate R also plans, designs, manages, implements and maintains corporate financial and
accounting information systems, ensuring compliance with the Financial Regulation and Accounting
Rules. These highly complex systems are also made available to other EU institutions and entities
upon request.

WE PROPOSE

We offer an interesting job in a friendly environment. You will be the Administrative Assistant to the
Director of BUDG.R – Resources and IT, providing support to the Director on administrative,
organisational and coordination matters, and liaising with colleagues across the Directorate. You
will also be responsible for managing the communication flow between the Directorate and the DG

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assistants.
You will in particular:

• Assist the Director with the organisational matters of the directorate and its overall management.
• Organise and follow-up the meetings within the Directorate. Take minutes of meetings, prepare
notes & correspondence for the Director.
• Filter and prioritise files submitted to the Director, ensure follow-up of correspondence and deal
with document management issues.
• Ensure quality checks, review notes to ensure consistency in the use of internal templates.
• Proofread and edit documents (English language check) before validation by the director or
external transmission.
• Draft initial versions of notes and replies to e-mails based upon the instructions of the Director.
• Organise meetings, missions and internal events organised by the Directorate.
• Manage the agenda of the director.
• Manage briefings and documents and oversee functional mailboxes.

WE LOOK FOR

The successful candidate should be flexible, service-minded, with excellent organisational skills and
a proactive attitude. We are looking for a colleague with strong interpersonal skills and digital skills,
a pronounced sense of responsibility and a strong commitment to maintaining high standards of
service. Some experience having worked on the IT field would be an asset.

Good command of Teams, Outlook, Word, Excell and PowerPoint is essential. Familiarity with the
standard Commission IT tools (e.g. ARES, DECIDE, SYSPER and BASIS) would be a strong asset. Good
communication skills and fluency in English are essential.

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HOW TO EXPRESS YOUR INTEREST?

You should send your documents in a single pdf in the following order:
1. your CV
to BUDG-HR-BUSINESS-
Please send
[email protected] indicating the selection reference BUDG/COM/2026/1004 in the
subject.

2. completed application form.

the publication deadline

these documents by

No applications will be accepted after the publication deadline.

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1. Selection

 Am I eligible to apply?

ANNEX

You must meet the following eligibility criteria when you validate your application:

Our rules provide that you can only be recruited as a temporary agent at the European Commission if you:

General criteria:

 Are a citizen of a Member State of the EU and enjoy full rights as a citizen
 Have fulfilled any obligations imposed by applicable laws concerning military service
 Are physically fit to perform the duties linked to the post
 Produce the appropriate character references as to suitability for the performance of the duties.

Qualifications:
In order to be recruited for this position, you must have at least

 a level of post-secondary education attested by a diploma, or
 a level of secondary education attested by a diploma giving access to post-secondary

education, and appropriate professional experience of at least three years.

Only qualifications issued or recognised as equivalent by EU Member State authorities (e.g. by the
Ministry of Education) will be accepted. Furthermore, before recruitment, you will be required to
provide the documents that corroborate the eligibility criteria (diplomas, certificates and other
supporting documents).

Languages:


have a thorough knowledge (minimum level C1) of one of the 24 official languages of the
EU2

 AND a satisfactory knowledge (minimum level B2) of a second official language of the EU,

to the extent necessary for the performance of the duties.

 What about the selection steps?

2 The official languages of the European Union are: BG (Bulgarian), CS (Czech), DA (Danish), DE (German), EL
(Greek), EN (English), ES (Spanish), ET (Estonian), FI (Finnish), FR (French), GA (Irish), HR (Croatian), HU
(Hungarian), IT (Italian), LT (Lithuanian), LV (Latvian), MT (Maltese), NL (Dutch), PL (Polish), PT (Portuguese), RO
(Romanian), SK (Slovak), SL (Slovenian), SV (Swedish).

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The post was published internally within the Commission, inter-institutionally, and brought to the
attention of competition laureates.

In accordance with Article 29 of the Staff Regulations, applications from Commission officials,
officials from other Institutions, and laureates of competitions have priority3. If these candidates do
not best fit the requirements for the position, the Commission can recruit a temporary agent.

For temporary agents under Article 2(a) of the Conditions of Employment of Other Servants, the
post is published directly on the EPSO website, without mandatory prior internal publication.

A selection panel will choose a limited number of candidates for interview, based on the CV and
application form that they submitted. Due to the large volume of applications, we may receive,
only candidates selected for the next step of the selection phase will be notified.

For operational reasons and in order to complete the selection procedure as quickly as possible in
the interest of the candidates and of the institution, the selection procedure will be carried out in
English and possibly in another language.

2. Recruitment

The candidate selected for recruitment will be requested to supply documentary evidence in
support of the statements made in their application.

The successful candidate will be required to undergo a mandatory pre-recruitment medical check-
up, carried out by the Commission.

 Type of contract and working conditions

The place of employment will be Brussels.

In case the successful candidate is not an official or a competition laureate, they will be recruited
as a temporary agent under Article 2(b) of the Conditions of Employment of Other Servants,
in function groups AST.

3 Officials from the Commission or other Institutions are invited to use the standard channels (Sysper or inter-
institutional vacancy portal).

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 Grade

The recruitment grade, as well as the step in that grade, will be determined in accordance with
Commission Decision C(2025)4716 on policies for the engagement and use of temporary agents
and with Commission Decision C(2013)8970 laying down the criteria applicable to classification in
step on engagement.

The recruitment grade will be calculated based on the qualifications and the number of years of
professional experience, according to Art. 13 of the Commission Decision C(2025)4716. Higher grades
may be granted exceptionally.

The duration of the 1st contract will be up to 4 years. The contract might then be extended only
once for a maximum of 2 years and in the interest of service, in accordance with Commission
Decision C(2025)4716 on policies for the engagement and use of temporary agents.

All new staff have to successfully complete a 9-month probationary period.

The pay of staff members consists of a basic salary supplemented with specific allowances,
including, where applicable, expatriation and family allowances. The provisions guiding the
calculation of these allowances can be consulted in the Conditions of Employment of Other
Servants. As a member of staff of the European institutions, your pay is subject to a tax raised by
those institutions.

The European Commission applies a policy of equal opportunities and non-discrimination in
accordance with Article 1d of the Staff Regulations.

Should you need further information on working conditions, please refer to Working conditions and
benefits of EU Careers.

For information related to Data Protection, please see the Specific Privacy Statement under “7.
Information to data subjects on their rights”, to find your rights and how to exercise them in
addition to the privacy statement, which summarises the processing of your data.

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