Event Management – Groundbreaking Ceremony – Abuja Centre for Entrepreneurship

UNDP-NGA - NIGERIA


Procurement Process

RFP – Request for proposal

Office

UNDP-NGA – NIGERIA

Deadline

08-Sep-26 @ 09:00 AM (New York time)

Published on

04-Sep-26 @ 12:00 AM (New York time)

Reference Number

UNDP-NGA-01502

Contact

Procurement unit – [email protected]

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If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-NGA-01502, following the instructions in the user guide.

Introduction

Scope of Work

The scope of this engagement covers all event management activities from contracting through post- event wrap-up, including but not limited to:

•      Pre-event planning, vendor sourcing, and stakeholder coordination

•      Two Marquee erection, venue dressing, staging, and zone configuration within the SMEDAN Compound, Idu

•      Technical production: audio-visual systems, sound, lighting, stage management, marquee infrastructure, air-conditioning systems, power distribution, standby generators, power redundancy arrangements, technical command and control, and all related venue infrastructure necessary for uninterrupted event delivery.

•      Ceremonial production: preparation of the groundbreaking point; procurement and staging of ceremonial items (branded shovels, safety helmets, site vests, satin ribbon, ceremonial scissors, white gloves, commemorative plaque); drape rigging and release for the signboard unveiling

•      Accessibility provisions: step-free access and circulation, ramp access to stage, reserved accessible seating and parking, accessible restrooms, and staging position for on-stage sign language interpretation

•      Guest and VIP management: registration and accreditation, ushering, protocol coordination for ministers, ambassadors, development partner principals and other high-level dignitaries; liaison and coordination with UNDSS, SMEDAN security, official dignitary protocol teams and designated government security personnel regarding arrivals, departures, access control and movement management.

•      Catering and hospitality for up to 70-80 guests, with dietary and cultural considerations

•      Media and photography coordination, including drone coverage

•      Post-event wrap-up, teardown, site handback, and reporting

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[UNDP OFFICE NIGERIA
PROCUREMENT UNIT]

Documents :

Negotiation Document(s)
(Before Accessing other negotiations Document(s), please click on this link)

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