Emergency Management and Security Assistant (Readiness program) at the Embassy of Canada in Beirut, Lebanon

4440

Emergency Management and Security Assistant (Readiness program)

Starting salary $28,020 USD + benefits

Fixed term

Full time one year term appointment, with the possibility of full time indeterminate employment based on operational requirements. This position is a Locally Engaged Staff (LES) position, subject to the Terms and Conditions of Employment for LES in Lebanon.

Assistant

LE-A2

43 Jal el-Dib Highway, Beirut, Lebanon

23-04-2021 at 23:59 UTC+1 / GMT+1

Under the general supervision of the Readiness Program Manager (RPM), and the Readiness Program Officer (RPO), the Readiness Program Assistant (RPA) assists with the implementation and delivery of the Readiness Program at Mission, to enhance the Mission’s operational and physical security planning, emergency preparedness and resilience; contributes to maintaining a culture of Readiness in the mission and assists in responding to incidents affecting its personnel, information and/or assets; assists with the research and monitoring of local developments and trends by monitoring local media and social media, and reports on information that is of potential interest to the Readiness Program; provides administrative support to the Readiness Program including assisting in budget management, payment requests and receiving invoices, and coordinating schedules, events and travel; and contributes to the Mission’s overall emergency management and business continuity planning.

Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and Curriculum Vitae (CV) how they meet each of these essential qualifications. Only candidates who meet all the Essential Requirements will proceed to the next stage of the process.

Education:
• A degree or diploma from a recognized university with a specialization in social sciences, administration, business, international relations, or other specialization relevant to the position or an equivalent* experience in an administration / security / emergency management role.

*Acceptable combination of education and relevant experience is considered as a total of three (3) years or more.

Language:
• Proficiency in Arabic* (read, write, and speak);
• Proficiency in English* (read, write, and speak) OR proficiency in French* (read, write, and speak) and basic knowledge of the other, English/French* (read, write, and speak).

*Fluency will be assessed by a variety of means including written assessment and interview.

Experience:
• Minimum of two (2) years recent experience (in the last seven (7) years) working in an office environment providing administrative support in a job role relevant to the specific position within a large private organization or enterprise, public administration or government institution. For example, working in a security environment; emergency planning or preparedness environment; information management; supporting an international team; establishing and implementing policies and procedures; assisting with budgeting and payments or other;
• Experience in event management and organization, or organizing high-level or senior management country visits;
• Experience providing client support service to internal or external clients.

Rated Requirements

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written or online examination, an oral interview, role-play, practical tests, presentations, psychometric assessment and/or reference checks.

Knowledge:
• Knowledge of the security environment within Lebanon;
• Knowledge of Microsoft office software (such as Word, Excel and PowerPoint), social media and mapping applications (Google maps, google earth, GIS);
• Knowledge of basic budget principles and payment procedures;

Abilities/Competencies:
• Organizational skills e.g. making logistical arrangements, diary management, scheduling, planning, prioritizing;
• Ability to provide excellent client service, maintaining composure when dealing with challenging situations;
• Ability to research, analyse and interpret information quickly in order to recommend solutions and provide summaries;
• Effective interactive communication – oral and written in French or English, and Arabic and basic communication in the second language;
• Attention to detail;
• Teamwork and Cooperation;
• Professional and personal integrity;
• Adaptability and flexibility;
• Judgement;
• Interpersonal relations.

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Work experience in a high-pressure client service environment (ex.: banks, hospitals, embassies, police or military, governmental offices, etc.);
• Work experience in a security, crisis management, emergency preparedness or business continuity.

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• Overtime may be necessary on occasion;
• Hours of work will be 37.5 per week, worked Monday to Friday at time to be arranged by the supervisor;
• Ability to telework (should lockdown, movement restrictions be implemented, i.e. COVID-19 requirements).

• The appointment of the successful candidates will be subject to Medical Clearance and Reliability Check (RC);
• A “Reliability Status” is the minimum security requirement needed to obtain before starting a new position with the Embassy of Canada in Lebanon. The security clearance must be maintained throughout employment – failure to do so may result in dismissal;
• The successful candidates must be able to legally work in Lebanon or at the Embassy of Canada in Beirut;
• Applicants must hold a valid working authorization covering the period of employment. The Canadian Government cannot sponsor a candidate to obtain work authorization documents.

Open to internal and external applicants, who have the right to reside and work in Lebanon, who meet all of the essential requirements stated and whose applications are received by the closing date. Please note that the Embassy of Canada to Lebanon does not sponsor work authorizations directly or indirectly. The Embassy of Canada to Lebanon does not reimburse any travel costs to and from assessments or interviews nor does it reimburse any relocation costs. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our online portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts emails from unknown users and regularly check their email, including their spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• Proof of educational qualifications will be required at the interview stage of the process.
• Please note that the Embassy of Canada to Lebanon does not sponsor work permits directly or indirectly.
• The Embassy of Canada to Lebanon does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings with the same or different term details at the Embassy of Canada to Lebanon which might arise in the 12 months following the completion of this recruitment process.
• If you have any questions at any stage of the recruitment process, please send an email to: [email protected]
• Due to Covid-19, some delays may occur in the progress of this recruitment process. We are working hard to minimize any disruption.

How to apply

• Please follow the link http://wfca-tpce.com/vacancyView.php?requirementId=4440& and complete the online application form.
• Candidates are also required to upload a cover letter and CV in English or French.
• Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: [email protected] prior to the closing date. Failure to do so will result in the application being rejected.