Legal Assistant: DC Legal Team
The National Democratic Institute for International Affairs (NDI) is seeking a Legal Assistant to work in Washington, D.C., for NDI’s DC-based Legal team. This position involves providing a range of administrative and logistical support to the Legal team, including processing and filing paperwork, updating NDI legal and registration documents, and maintaining a database of legal information on NDI offices. This position also involves coordinating with regional teams to update information regarding NDI offices and to prepare documents required for NDI operations overseas.
Under close supervision and guidance of NDI’s Legal Counsel and/or Legal Compliance Manager, the Legal Assistant will perform the following duties:
Primary Responsibilities:
- Maintaining a database containing country office registration details and other legal information, including leading outreach to regional teams on a biannual basis to gather information and preparing reports for senior management.
- Coordinating with regional teams to update post-classification and allowance determinations on a biannual basis.
- Assisting in processing legal paperwork, including processing invoices, filing and updating documentation, and helping coordinate transactions with other departments.
- Assisting regional teams in drafting board resolutions, powers of attorney, and other documents related to registering NDI offices overseas, including facilitating any required notarization, certification, or apostilles for the documents.
- Updating, as necessary, documents and content on NDI’s internal portal page for the Legal Team.
- Updating registration and governance-related documents, such as certificates of good standing and board resolutions.
- Conducting research and analysis on legal requirements in countries of NDI operations, generally related to employment law and registration of nonprofit organizations.
- Conducting other research and tasks, including administrative tasks, as requested by Legal Counsel.
Required Skills:
- Bachelor’s degree, additional years of relevant work experience may be substituted for the educational requirement on a one-for one basis.
- Prior experience working in an office administration setting; prior experience working in a legal setting preferred but not required.
- Ability to work with and handle sensitive materials discreetly.
- Interest in non-governmental organizations operating abroad, particularly in relation to legal issues for operations.
- High attention to detail, strong organizational skills, and ability to manage multiple tasks with limited supervision.
- Ability to effectively prioritize.
- Excellent English writing skills.
- Ability to analyze, synthesize and effectively communicate information.
- Capacity to work both independently and as a member of a team.
- Working knowledge of PC-based word processing and spreadsheet applications, especially the Google platform.
- Familiarity with NDI policies, procedures, and programs, a plus.
- Academic experience in legal studies is preferred but not required.
- Experience and knowledge on OFAC and BIS requirements is preferred but not required.
- Proficiency in either French, Arabic, Spanish or Russian is preferred but not required.
Comments:
Candidates should be able to commit to a 40-hour work week, primarily at NDI’s DC-based office. Specific work hours are flexible. As a result of COVID19, this position will start in a remote capacity. However, when the office re-opens, the expectation is that you would be based locally to fulfill this obligation.
Applications are being accepted for this position now. Only those applicants under consideration will be contacted. No phone calls please.
Non-U.S. citizens applying for internships and entry-level positions based in the U.S. must possess work authorization that does not require employer sponsorship.
NDI welcomes and supports a diverse, inclusive work environment. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment and NDI employees. NDI makes employment decisions based on organizational needs, job requirements and individual qualifications without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, personal appearance, military status, gender identity or expression, genetic information, political affiliation, educational status, unemployment status, place of residence or business, source of income, or reproductive health decision making. Additionally, harassment or discrimination based on these characteristics will not be tolerated at NDI. To perform the essential functions of this position, reasonable accommodations are available to qualified individuals with disabilities and qualified individuals who have limitations due to pregnancy, childbirth, breastfeeding or medical related condition.
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