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Bioenergy Europe is currently recruiting three Office/HR/Membership Assistants.
The positions oversee several administrative, secretariat (including HR and accountancy) and membership aspects of the association. Depending on your profile you will be proposed some of the tasks described below. The ideal candidate should be able to anticipate needs, provide information in a timely manner and solve issues autonomously. As you will play a key role in the association, candidates should be highly organised, use discretion and take relevant initiatives.
Founded in 1990, Bioenergy Europe is a non-profit, Brussels-based international organisation active at EU level. Bioenergy Europe’s primary mission is to develop the market for sustainable bioenergy and ensure favourable business conditions for its members. Bioenergy Europe holds a strong position in the bioenergy sector (bioheat, bioelectricity and biofuels) and brings together approximately 40 national bioenergy associations and over 100 private-sector companies from all over Europe and beyond. Through its network European Pellet Council (EPC) the team is also managing the world’s biggest certification scheme for pellet quality, called ENplus®. More information on www.bioenergyeurope.org.
Tasks
Many tasks must be fulfilled and some of them would be allocated to you depending on your experience and skills. Position 1: Office Management and Administration:
- Welcome visitors, deliveries, post and other correspondence.
- Book travel arrangements for the team.
- Screen and monitor e-mail/phone enquiries and requests.
- Manage agendas (planning and organising appointments and meetings).
- Purchase of office supplies and needed materials.
- Managing relations with suppliers (accountant, landlord, venues, catering, etc.).
- Coordinate IT matters with our external service provider.
- Prepare documentations for Statutory meetings.
- Document management (contracts, EU projects, etc.).
- Support the organisation of events and meetings (material preparation, logistic planning, onsite support, etc.).
Position 1: Finance & Human Resources:
- HR support to the Secretary-General.
- Responsible for the payment of invoices and record of all payments.
- Invoicing and debtor’s management.
- Working on a regular basis with Bioenergy Europe’s accountant, providing all necessary details for accounting and VAT purpose.
Position 2: Managing of the certification database:
- Support in implementing a new online platform for managing ENplus® certified companies.
- Support in transferring the data to the platform.
- Support to ENplus® customers for registration to the new platform.
Position 3: Membership:
- Support to the recruitment of new members (list potential members, arrange meetings, follow-up on potential members).
- Support the promotion of events (personalised email promotion).
- Support the promotion of products (sponsorship).
- Support to virtual and live meetings of members (registrations, support for webinar tool).
- Administration of membership (application process, support, members area access).
- Responsible for the implementation of a new CRM.
- Support the membership and business development departments on punctual tasks.
Competencies and Skills
- Fluent in English for all 3 positions. French necessary for position 1.
- Bachelor or higher in secretariat, accountability, marketing or business administration.
- Experienced in Microsoft Office Word and Excel.
- Experience in working with databases (for position 2).
- Candidate is autonomous, detailed-oriented, highly organised, and reliable.
- Commercial mindset (for the position 3).
- Ability to multi-task and handle confidentiality.
- Excellent interpersonal skills and ability to communicate effectively with a broad range of people.
Employment
- Full-time equivalent based in Brussels starting June 2021.
- 6 months paid internship or employee contract, depending on experience.
- Friendly and international working environment.
If you are interested in the position, please submit your CV and application letter in one single PDF via this
Interviews will be held online or in our office in Brussels. Only the candidates selected for interviews will be notified.
To help us with our recruitment effort, please indicate in your cover letter where (ngotenders.net) you saw this job posting.