Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.
Within the delegated authority and under the supervision of the WEE- Program Manager or his/her designated mandated representative(s), the UNV – Project Assistant will:
- Provide administrative and logistical support to the formulation and management of programs
- Provide administrative support in the preparation of program work plans, budgets, and proposals on program implementation arrangements, including tracking the delivery of funds.
- Provide administrative support to the executing agencies / responsible parties on routine delivery and reporting of program supported activities and finances.
- Provide administrative support for the audit of programs/ projects and support implementation of audit recommendations.
- Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches, and position papers, in collaboration with the Program team.
- Provide administrative support to the financial management of the Programme Unit
- Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project.
- Provide administrative support in monitoring and preparation of budget and the finances of programs/projects, and in the preparation of FACE forms.
- Prepare non-PO vouchers for development projects.
- Process payment for consultants, as delegated.
- Create requisitions in Atlas for development projects; register good receipts in Atlas.
- Provide administrative support to the Program Unit
- Undertake all logistical, administrative, and financial arrangements for organization for meetings, workshops, events, and missions.
- Make travel arrangements for the Program Team, including travel requisitions and claims.
- Draft minutes in meetings, as delegated.
- Assemble briefing materials and prepare power-point and other presentations, in collaboration with the Program team.
- Organize and coordinate filing of documents; maintain mailing lists.
- Provide administrative support to resource mobilization
- Organize, compile, and process documentation and information from donors, and program team as inputs to various databases and documents.
- Facilitation of knowledge building and knowledge sharing
- Provide administrative support to the organization of training for the office staff and partners on program and operations related issues.
- Any other related tasks as may be required or assigned by the supervisor.
Bachelor degree or equivalent
- Bachelor’s degree in Finance, Economics, Accounting, or any related field is required.
36 Months
-
At least 3 years of progressively responsible experience in administrative or program management/support.
• Experience in working in a computer environment using multiple office software packages.
• Experience in the use of ATLAS is an asset.
• Experience in working in local or INGO is an asset.
• Experience in supporting a team is an asset.
- English(Mandatory), Level – Fluent
- Arabic(Mandatory), Level – Fluent
Other development programme/project experience
No
Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams
1.Go to https://vmam.unv.org/
2.If not yet registered in the UNV Talent Pool, please register your profile following below steps:
a. Click on “Candidate Signup”, enter your basic personal information and click “Sign Up”.
b. You will receive a notification e-mail to your registered e-mail
c. Click on the link in the e-mail to validate the e-mail address
d. Complete all the required sections under “My Profile” (Personal Information, Addresses, Qualifications, Experiences, References). Under Personal Information section, please make sure to tick the box “I am interested in serving as a volunteer” and select “National only” or “Both national and international”. Do not select “International only”.
e. If you have more than one nationality, make sure to add Lebanon as your current nationality otherwise your application will not be considered for national UNV assignments
f. Click “Submit my profile”
g. Go to “My Page” -> Click on “Special Calls” -> search for “Project Assistant (LBNR000399), click Apply then press “Submit my Application”.
3.If already registered in the UNV Talent Pool:
a. Update your profile under “My Profile” (Personal Information, Addresses, Qualifications, Experiences, References). Under Personal Information section, please make sure to tick the box “I am interested in serving as a volunteer” and select “National only” or “Both national and international”. Do not select “International only”.
b. Go to “My Page” -> Click on “Special Calls” -> search for “Project Assistant (LBNR000399)”, click Apply then press “Submit my Application”.
Only short-listed candidates will be contacted.
To help us with our recruitment effort, please indicate in your cover/motivation letter where (ngotenders.net) you saw this job posting.