Erbil
2021-05-05
[Erbil,Iraq ]
About US
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
Admin Officer
The purpose of the Admin officer position is day to day implementation of the support functions responsibilities in Erbil, Country office
Generic responsibilities
- Adhere to NRC policies, tools, handbooks and guidelines
- Assist with the implementation of the admin function portfolio according to plan of action
- Prepare and develop status reports as required by management
- Ensure proper filing of Admin related documents
- Promote and share ideas for improvement of the administration function
Specific responsibilities
- Focal point for applying KRI residency/visas for international staff
- Responsible for issuing exit visas for international staff upon their departure
- Support country office staff with support letters (bank letters, Assayish, residency, etc)
- Arrange for staff and visitors, flight bookings, hotel and guesthouse accommodations and hospitality arrangements in country office.
- Preparing welcome package for new visitors (accommodation, SIM card and phone, etc)
- Ensure timely processing of, visas and other relevant permits for International staff and NRC visitors and maintain a follow up system for renewals.
- Receive and reconcile all flight and accommodation invoices and arrange for payments in coordination with finance.
- File administrative documents according to procedures and maintain stock of office supplies in Erbil office.
- Purchasing office stationery and office supply for guesthouses and office need like (furniture, Bed sheets, Gas, keys, SIM cards, and other purchasing…).
- Hotels reservation for training & Workshops & NRC events & meetings & conference.
- Ensure that Erbil country office and guesthouses are kept clean and provide supervisory to office cleaners
- Provide other support as requested by Senior Managers and Line Manager.
- Bachelor’s degree or equivalent and 3-5 years of experience in similar roles in an INGO/UN agency.
- Experience from working as admin Officer in a humanitarian/recovery context
- Previous experience from working in complex and volatile contexts
- Keen sense of compliance with policy and procedure
- Strong organizational and team working skills
- Good cultural awareness and sensitivity
- Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communications.
Interested candidates can apply through the below link:
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