Senior Finance and Grants Officer

Senior Finance and Grants Officer

EIP – European Institute of Peace

Brussels, Belgium

The European Institute of Peace is looking for exceptional individuals who share our vision for a world where people live in safety and peace because conflicts and grievances are resolved through inclusive dialogue and lasting political agreements.

We provide practical experience, technical expertise, and policy advice on conflict resolution. We use a variety of tools to help us do this, including analysis, mapping and design of peace processes and agreements, facilitating policy discussions, and proposing practical engagement, for example through inclusive dialogue and mediation support.

Based in Brussels and active in over a dozen countries, the European Institute of Peace is an independent organisation working collaboratively with European decision-makers, the parties to the conflict, and those who represent people suffering from insecurity or at risk of violence, as well as the conflict prevention, resolution and mediation community.

Our innovative approach to peace enables us to be agile, creative, and effective in everything we do, and these are key qualities we look for in our team members. See www.eip.org for more information.

We are looking for a Senior Finance and Grants Officer to support the Institute Operations and growing portfolio of grants.

He/she will be reporting to the Chief Operating Officer and will lead the Finance Team.

Duties and responsibilities

Finance

• Lead the Finance Team;
• Manage the financial accounting, monitoring and reporting systems;
• Supervise and enforce procurement and accounting procedures;
• Prepare and control the organisation and project budgets;
• Monitor cash flows and advise accordingly;
• Develop financial management mechanisms that minimise financial risk;
• Liaise with auditors for the approval and publication of the annual accounts;
• Develop external relationships with appropriate contacts, e.g. auditors, solicitors, bankers and statutory organisations;
• Produce financial reports to specific deadlines;
• Assist programme teams in managing budgets;
• Lead the organisation in the procurement and migration of a comprehensive accounting system;
• Ensure compliance with Belgian regulations and legal obligations such as tax compliance, UBO registration and publications in the Moniteur Belge and CBE;
• Keep abreast of changes in financial regulations regarding Belgian enterprise law and legislation.

Grant Management

• Ensure an accurate, timely, efficient and transparent process for all grants;
• Manage institutional reporting, including meeting internal and external reporting deadlines, identifying reporting components, compiling required documents, ensuring report completeness, and facilitating final submission to funders;
• Ensure compliance with internal and external reporting requirements, including budgets and financial reports;
• Supervision of expenditures to budgets;
• Review budgets for grant proposals;
• Work closely with programme teams to build and execute plans and processes, strengthen capacity for grants management, and ensure transparency and accountability;
• Keep up-to-date with funder requirements and developments in the use of indicators, tools, etc.;
• Participate in relevant meetings relating to the grants and their respective management.

Profile

Education

• Master’s degree in economics (focus on corporate finance or accountancy is a plus).

Experience

• Minimum 4 years of experience in an equivalent position. Audit experience is a plus.

Languages

• Fluent in English and at least one language between French and Dutch.

Knowledge

• Solid knowledge of the Belgian accounting system and legislation is a must;
• Advanced use of Excel, Winbooks (or equivalent accounting system).

Competencies

• Analytical skills;
• Problem solving;
• Budget management;
• Money/Cash management;
• Internal control;
• Audit;
• Funding management;
• Procurement management;
• Accounting;
• Bookkeeping;
• Strategic vision;
• Planning and organising;
• Teamwork and cooperation;
• Results and quality orientation;
• Stress management;
• People management.

The Institute offers

• Employment contract (open ended Belgian contract);
• Salary based on 13.92 months and commensurate to the position and experience;
• Benefits package which includes luncheon vouchers, hospital insurance, pension plan, and contribution to transportation;
• 40h/week including 12 RTT days per year;
• Orange SIM card;
• Contribution to teleworking allowance: €15.

The Senior Finance and Grants Officer will have to be based in Belgium and work regularly at the Institute premises in Rue des Deux Eglises 25, Brussels.

Start date: as soon as possible.

Recruitment process

Please submit in English:

• Your CV (Name_Surname_CV_ Senior Finance and Grants Officer);
• A one-page motivation letter (Name_Surname_ML_ Senior Finance and Grants Officer) demonstrating your qualification according to the profile.

Submit to: [email protected].

The deadline is 14 May 2021 close of business (COB). Due to the large number of applications, only shortlisted candidates will be contacted.

Interviews will be held remotely the week of 24 May 2021.