Senior Programme Assistant

Under the supervision of the Human Dimension Officer, who is primarily responsible for the general areas of human security, democratization and human rights, the incumbent works alongside and in co-operation with other programme staff, in particular, one (1) Programme Assistant and one (1) National Legal Officer in the areas related to human rights, including rights of national minorities, preventing and combating trafficking in human beings, preventing and combating domestic violence, promoting gender equality and women’s rights, and enhancing identification, protection, and assistance to victims and vulnerable persons.

This position is responsible for co-ordinating and facilitating the implementation of activities and projects within the general areas of the enhancement of security within the human dimension and the promotion of non-discrimination, including human rights, preventing and combating trafficking in human beings, preventing and combating domestic violence, promoting gender equality and women’s rights, and enhancing identification, protection, and assistance to victims and vulnerable person. It is a critical position as information, reports, and documentation vital to the work of Programme flow through this position.  It is also the central position for organization, co-ordination, and logistics for activities and projects of the Programme.

This is a temporary position for maternity leave replacement from 01 June to 31 December 2021

Under the supervision of the Human Dimension Officer (HDO), who is primarily responsible for the general areas of human security, democratization and human rights, the incumbent is assigned to:

1. Assists with the development, implementation and monitoring of programmatic tasks

• Maintain information developments on both banks of the Dniester/Nistru River in the areas of human rights, preventing and combating trafficking in human beings, preventing and combating domestic violence, promoting gender equality and women’s rights, and enhancing identification, protection, and assistance to victims and vulnerable person;
• Conducts analysis on focus areas, in co-ordination with the National Legal Officer, and provides updates to programme staff and the Mission’s senior management.

2. Organizes and co-ordinates activities and events in support of programmatic and project activities

• Assists with the conceptualizing and development of  project proposals and supports implementation  of projects in the areas of prevention and combating human trafficking, domestic violence and promoting gender equality;
• Organizes and takes active part in meetings in the areas including human rights, including preventing and combating trafficking in human beings, preventing and combating domestic violence, promoting gender equality and women’s rights, and enhancing identification, protection, and assistance to victims and vulnerable persons; 
• Co-ordinates logistics with external partners and OSCE Mission Members for the Technical Co-ordination Meetings, and prepares a detailed draft of the minutes of these meetings;
• Manages the logistics of the Mission to support authorities and non-governmental organizations from both banks of the Dniester/Nistru River to participate in international and national conferences, and events for capacity-building, and accompanies delegations abroad as necessary to provide logistic, substantive and translation support;
• Attends sessions of relevant national institutions and prepares detailed draft minutes of these meetings, and attends relevant conferences and activities, reporting on the same, including monitoring visits to co-ordination meetings and activities implemented by partners with support of the Mission;
• Prepares texts in Romanian and Russian as required.

3. Maintains contacts with governmental officials, NGOs and international organizations

• Maintains contacts with relevant authorities on both banks for the Dniester/Nistru River as well as regional authorities, including the Autonomous Territorial Unit of Gagauzia, on developments in human rights related fields;
• Follows / gathers information on human rights, trafficking in human beings, domestic violence and gender equality;
• Organizes and/or attends seminars/roundtables/conferences on human rights, trafficking in human beings, domestic violence and gender both nationally and internationally.

4. Participates in meetings and thematic Working Group meetings within the settlement process

• In co-ordination with thematic experts, prepares and participates in meetings and thematic Working Group meetings in the settlement process format through meetings with the Sides, including co-chairs, and conducts analysis on priority issues as required;
• Attends meeting and takes minutes, sends updates, prepares reports and briefings in accordance with the Mission’s Standard Operating Procedures;
• Updates the thematic Working Group papers;
• Follows and reports on developments related to the topics and priorities of the relevant thematic Working Groups;
• Provides substantive recommendations on how to promote progress in the relevant thematic Working Groups and proposals for the resolution of remaining issues;
• Provides the necessary assistance for the preparation and conduct of the relevant thematic Working Groups; 
• Analyses documents submitted by the Sides and reports in a timely manner to the Mission management on any issues for attention;
• Keeps in regular contact with the Sides and relevant stakeholders, and advises Mission Members on developments on issues raises within meetings and thematic Working Group meetings within the settlement process;
• Seeks to mainstream gender equality and a human rights perspective into the discussions and development of priorities in the Working Groups.

5. Conducts secretarial, clerical and administrative tasks

• Organizes and maintains regular mail, e-mail, tiles, and archives including documentary and electronic files on all implementing partners, activities, projects, relevant reports, and correspondence;
• Maintains files related to human beings, preventing and combating domestic violence, promoting gender equality and women’s rights, and enhancing identification, protection, and assistance to victims and vulnerable persons;
• Organizes distribution of materials in an appropriate format;
• Organizing logistics for substantive agendas for study visits and assessment missions, as well as all invitations for meetings and general logistics of same;
• Organizes, in co-ordination with other Mission Members, exhibitions and opening receptions for the Mission;
• Schedules meetings and maintains a calendar of events of activities;
• Supports the preparation and finalization of media items;
• Preparing regular correspondence and responding to email, mail, and phone requests; ad hoc and planned translating’ interpreting between Romanian, Russian, and English;
• Prepares procurement request forms for expenditures from Programme funds;
• Prepares accounting of petty cash.

6. Serves as the Mission’s alternate Anti-Trafficking Focal Point

• Maintains contacts the Office of the Special Representative and Co-ordinator for Combating Trafficking in Human beings, relevant national authorities and international organizations;
• Follows/gathers information on incidences of trafficking, including issues related to prevention, prosecution, protection and partnership;
• Maintains and updates the information on changes in the national legislation related to trafficking, analyses the international framework.

7. Perform other duties as required

For more detailed information on the structure and work of the OSCE Mission to Moldova, please see: https://www.osce.org/mission-to-moldova.

• Secondary education supplemented by formal studies in a relevant field.
• Minimum six (6) years of directly related work experience.
• Computer literate with practical experience with Microsoft applications.
• Excellent written and spoken communication skills in English, Romanian and Russian.