Programme Management Officer

Functional Responsibilities

Reporting to the Programme Officer, the Associate Programme Officer is responsible for the following tasks and responsibilities:

A. Functions / Key Results

1. Programme development, planning and coordination

2. Development and follow up of resource mobilization opportunities

3. Programme management support

4. Stakeholder coordination, representation, and inter-agency collaboration

5. Knowledge management and document management.

1. Programme development planning and coordination

• Support the programme officer in coordinating the development of programme’s strategy plan.

• Coordinate and collaborate with relevant stakeholders in-country and at HQ, to communicate programme requirements and client capacities.

2. Development and follow up of resource mobilization opportunities

• Stay abreast of policies on mine action, UN policies, and cross-cutting priorities, such as gender, diversity, conflict sensitivity, sustainability, and environment, to be included in programme design as relevant.

• Coordinate preparation of programme documents, including concept notes, proposals, and associated budgets and obtain approval before dissemination.

• Assist in drafting and/or reviewing of concept notes and project proposals and other project documents required for the signature and implementation of new projects.

3. Programme management support

• Support in drafting agreements and suggest compliance plans and monitoring frameworks to guide key departments and management teams to meet requirements of funding agreements, in coordination with HQ policies.

• In collaboration with relevant personnel, identify monitoring mechanisms to measure delivery against targets outlined in funding agreements.

• Assist in tracking programme results against targets, alert relevant management if delivery is not on track, compile data and draft reports to internal and external stakeholders and support the management team to prepare for internal reviews.

• Assist in coordinating information flow between implementation partner and donors

• Prepare, and provide editing support for, high quality summary and analytical reports including, but not limited to, substantive reports, financial agreement, factsheets…etc.

4. Stakeholder coordination, representation, and inter-agency collaboration

• Assist with communication and leading specific donors’ contributions assigned by UNMAS Sudan Programme officer ensuring successful implementation of all activities under their funding are achieved.

• Assist in maintaining relationships with UN, international organizations, donors, governments, and mine action stakeholders for the purposes of facilitating activities and improving the quality and relevance of programme implementation.

• Participate in, contribute to and report on the relevant inter-agency, UN mission, donor and inter-governmental coordination meetings in consultation with relevant programme technical experts when required.

• Assist in the development of communication strategies, linked to resource mobilization strategies, where relevant, to maximise communication impact and outreach and build awareness of Country Programme objectives.

• Support the programme officer design, coordination and dissemination of public information products and communication activities as well as gather and draft content for communications products and platforms, ensuring use of social media in Risk Education activities is included.
• Support preparations for official meetings, events, briefings, and field visits, and prepare talking points, briefing notes, presentations and speeches for the management team and senior UN officials.

5. Knowledge management and document management and innovation

• Maintain records of programme files and other necessary programme documents such as documentation of decisions and actions taken on programme issues.
• Assist in building national capacity through close communication and review of written products of national partners.

• Assist in implementing relevant standards, tools and templates to effectively manage programme development and implementation.

• Identify, contribute to, record and share the ongoing development and implementation of best practice, lessons identified, and innovative approaches to improve overall programme performance

•Carry out any other related duties as needed.

Education

• Advanced University Degree with 2 years of relevant experience; or
• University degree (bachelor’s degree or equivalent) with 4 years of relevant experience

Work Experience

• Relevant experience is defined as progressive experience in programme/project development or management or any other relevant fields, in either public or private sector organizations.

• Experience in donor reporting and project proposals writing is required.

Language Skills

• Fluency in English is required (speaking, reading, and writing)
• Knowledge of another UN language is desired.

Female candidates are strongly encouraged to apply!

Background Information – UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information – PSC

Peace and Security Cluster

For over 20 years, the United Nations Office for Project Services (UNOPS) Peace and Security Cluster (PSC) has provided its largest partner, UNMAS, with interlinked portfolio, programme and project management services that are reinforced by comprehensive management and oversight controls.

Under this umbrella, the Cluster is responsible for the day-to-day management of UNMAS Field Programmes through a comprehensive approach encompassing areas such as human resources, procurement and contract management, as well as planning, implementation and risk management, that is supported by cross-cutting initiatives that include knowledge and information management, and gender, diversity and inclusion. This comprehensive delivery platform is implemented according to client requirements and in line with UNOPS rules and regulations through the leadership of the Cluster Director, who has the overall authority and accountability for the performance of PSC on behalf of its clients.

Background Information – Job-specific

Background Information – Sudan The UNMAS Sudan office is based in Khartoum and works closely with the Government of Sudan and international partners with an aim of reducing the impact of explosive hazards on civilian population. UNMAS Sudan’s main activities include land release, risk education (RE) and victim assistance (VA) in areas affected with explosive ordnance. Currently, South Kordofan, Blue Nile and West Kordofan are affected with mines and ERW while 5 Darfur states are believed to contain ERW only. UNMAS also provides technical advice and training for Sudan National Mine Action Center (NMAC) and national mine action NGOs for improving national mine action capacity