During this current situation with COVID-19, the ABA will
continue to accept and process applications for job opportunities.  We
will conduct our recruitment process via alternative means (virtual interviews)
for the time being.

The ABA recruits employees seeking opportunities for challenging and substantive work defending liberty and pursuing justice in the U.S. and around the world.  The ABA offers competitive employment benefits which include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401(k), commuter benefits, and more.

Job Summary/General Purpose of Job

The Administrative Assistant will work closely with MCLE Accreditation staff to support the day-to-day operations of a fast-paced, detail-oriented, customer service focused department.

Performs administrative and office support activities.  Responsibilities may include receiving, and handling telephone calls/e-mails, making travel and meeting arrangements, preparing reports and agenda materials, receiving and directing visitors, word processing, filing, and faxing.   

Extensive software skills are required, as well as Internet research abilities and strong communication skills.  Also calls for flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal and external contacts.

 

Essential Job Functions and Responsibilities (listed in order of importance and/or time spent)

Process high volume state applications and attendance reporting on a weekly basis

Maintain timely responses to high volume direct customer inquiries via email and phone

Maintain records according to state requirements

Compile basic operational reports, open purchase orders annually

Liaise with state accreditation agencies as needed

Oversees and coordinates administrative, program, and office activities.  Establishes, selects, implements, and coordinates office procedures and systems.

Exercises, on a continuous basis, administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.

Possesses extensive knowledge of software for example spreadsheets, relational databases, etc.  Possesses strong communication skills and interpersonal skills.

Point of first contact for department/entity.  Must maintain confidentiality and work well under pressure. 

Performs other related duties as required.

 

Required Education, Qualifications, Experience

Possession of a high school diploma or GED.

At least three years’ experience providing administrative support in a business setting. Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
Basic level skill in Microsoft Excel (for example: opening a workbook, inserting a row, selecting font style and size, formatting cells as currency, using copy, paste and save functions, aligning text, selecting cells, renaming a worksheet, inserting a column, selecting a chart style, inserting a worksheet, setting margins, selecting page orientation, using spell check and/or printing worksheets).

Must be able to multi-task. 

Must have fairly strong business writing skills.

Flexibility, organization, and the ability to manage multiple priorities

Strong attention to detail

Strong written and verbal skills

Ability to work in a team as well as work independently

Ability to complete assignments in a timely fashion

Additional education may be substituted for years of work experience.  

 

Preferred Education, Qualifications, Experience

Possession of an Associate’s Degree from an accredited college or university.

Prefer 2 years’ related administrative experience. 

The American Bar Association is an Equal Opportunity, Affirmative Action Employer of all protected classes including veterans and individuals with disabilities.

Women, minorities, veterans, and individuals with disabilities are encouraged to apply. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with the American Bar Association please call 312-988-5188.

Residency requirements may apply.

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