Deputy Executive Officer

This position is located in the Executive Office of the DGACM. A Deputy Executive Officer reports to an Executive Officer.

Responsibilities

Within delegated authority, the Deputy Executive Officer will be responsible for the following:

• Provides policy guidance to the Directors and Chiefs of Section/Service/Division, on conceptual strategy development and management of the implementation of overall strategies and intra and inter-divisional/departmental policies and procedures.
• Plans and oversees the management of activities undertaken by the Units in the Executive Office under his/her responsibility; ensures that work programmes and programmed support activities are carried out in a timely fashion, coordinating diverse projects undertaken by the Executive Office, and, in liaison with other organizations and offices of the United Nations System, and DGACM duty stations in Geneva, Vienna and Nairobi.
• Manages, supervises and carries out the work programme of the Units under his/her responsibility. Co-ordinates the work carried out by the Units; provides programmatic reviews of drafts prepared by others.
• Provides input in the preparation of reports, programme budget implications and cost estimates for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, Committee for Programme Coordination, Economic and Social Council, the General Assembly and other policy-making organs, as appropriate.
• Contributes to the reporting to intergovernmental bodies on budget/programme performance or on programmatic and programmed support issues, as appropriate, particularly those presented in annual reports.
• Ensures that the outputs produced by the Units maintain high-quality standards; that reports are clear, objective and based on comprehensive and accurate data. Ensures that all outputs produced by the Unit under his/her supervision meet required quality standards before completion to ensure they comply with the relevant mandates, quality standards and key performance indicators.
• Prepares inputs for the work programme of the Executive Office, determining priorities, and allocating financial and human resources for the completion of projects, outputs and their timely delivery.
• Carries out human resources management and administrative tasks necessary for the functioning of the Executive Office, including preparation of budgets and performance reports, workforce planning strategy and implementation plan, learning strategy and training plans, assigning and monitoring of performance parameters and critical indicators, reporting on budget/programme performance, preparation of inputs for results-based budgeting, evaluation of staff performance (PAS), interviews of candidates for job openings and evaluation of candidates.
• Provides policy advice and support managers in recruitment of staff taking due account geographical and gender balance and other institutional values.
• Manages, guides, develops and trains staff under his/her supervision.
• Represents the Organization at inter-agency meetings, working groups, task forces, etc. on issues and initiatives being launched and implemented by the organization.
• Plans and implements delegation of authority framework for the DGACM across all four duty stations, monitors its implementation and reports on its implementation, maintains records of exceptions requested by managers holding sub-delegation of authority within the DGACM.
• Reviews departmental requirements and arranges and certifies funds for the procurement of equipment, supplies and services, and all official travel and related claims, hospitality and other miscellaneous activities; prepares and maintains staffing tables, and certifies payroll; monitors expenditures against miscellaneous obligation documents and recommends liquidation, when requires;
• Performs special assignments as directed, in particular projects that analyze the efficiency of resource utilization, as well as researching and developing methodologies for the establishment of unit rates needed for the preparation of conferences servicing costs included in programmed budget implications.
• Advises managers and staff on matters with regards to the administration of justices, formal and informal conflict resolution.
• Oversees client and donor relations management, establishes reporting framework and coordinates substantive and financial reporting to donors and clients using the services and platforms offered by the DGACM.
• Fosters teamwork and communication among staff in the Executive Office and across organizational boundaries.
• Performs other related duties, as required.

Competencies

• Professionalism: Knowledge of the substantive field of work in general and of specific areas being supervised. Ability to produce reports and papers on technical issues and to review and edit the work of others. Ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
• Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
• Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of 10 years of progressively responsible experience combining programme planning, administration, budget, finance and human resources management, of which a minimum of 5 years at the international level within the United Nations or other comparable international organization is required.
• Experience in formulating and coordinating development of office level budget proposals, managing budget implementation; designing and producing complex management reports is required.
• Experience in leading and managing cross-functional teams is required.
• Experience in initiating and implementing change management processes and organizational reforms is desirable.
• Experience in performance reporting, monitoring and evaluation is desirable.

Languages

Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.

NOTE: ‘Fluency’ equals a rating of ‘fluent’ in all four areas (speak, read, write and understand) and ‘Knowledge of’ equals a rating of ‘confident’ in two of the four areas.

Assessment

Evaluation of qualified candidates for this position may include a substantive assessment, which will be followed by a competency-based interview.

Special Notice

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira “Need Help?” link.

lnternal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any position in the professional or above categories for temporary or fixed-term positions and their applications will not be considered.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of December 2020, are strongly encouraged to apply: Andorra, Angola, Belize, Brunei Darussalam, Democratic People’s Republic of Korea, Equatorial Guinea, Kiribati, Lao People’s Democratic Republic, Libya, Marshall Islands, Monaco, Nauru, Palau, Qatar, Saint Lucia, Sao Tome and Principe, Timor-Leste, Tuvalu, United Arab Emirates, Vanuatu, Afghanistan, Antigua and Barbuda, Bahrain, Brazil, Cabo Verde, Cambodia, China, Comoros, Cuba, Djibouti, Dominica, Gabon, Grenada, Guinea-Bissau, Japan, Kuwait, Lesotho, Liberia, Liechtenstein, Luxembourg, Federated States of Micronesia, Mozambique, Namibia, Norway, Oman, Papua New Guinea, Republic of Korea, Russian Federation, Saint Vincent and the Grenadines, San Marino, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Turkmenistan, United States of America and Bolivarian Republic of Venezuela.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.