Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.
Under the supervision of UNCDF’s Global Manager – Innovations and Financial Health, the National UN Volunteer Operations Support Officer will assist the following tasks:
- Full compliance of administrative activities with UN/UNDP rules, regulations, policies and strategies.
- Coordination of travel arrangements, including preparation of travel authorizations, processing requests for visa applications, calculation of daily subsistence allowance or living allowance, and liaising with travel agencies.
- Timely follow-up action on travel claims, signatures as required, and ensure preparation of the necessary supporting documents.
- Provide administrative and logistical support for donor meetings, country/region-specific meetings, workshops, trainings, conferences, and any other special events organized, including procurement and contracting activities, making arrangements for conference calls and/or face to face meetings with vendors.
- Support with protocol matters, registration of staff, coordination with local authority on space and other administrative matters.
- Maintain the programme filing system in accordance with UNCDF rules; archive, organize and manage the documentation effectively.
- Organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation.
- Coordination of assets management in the Office, timely preparation and submission of periodic inventory reports.
- Coordination of the provision of reliable and quality office supplies.
- Maintenance of administrative control records such as commitments and expenditures.
- Maintenance of data integrity in the database, control programme; analysis of results and initiation of corrective actions when necessary.
- Ensure timely preparation and submission of requests for payment.
- Proper control of supporting documents of funds and activities.
- Provision of the information for the audit.
Bachelor degree or equivalent
University degree or equivalent in Business Administration, Law, Economics, Finance, or related field.
36 Months
- Minimum of three (3) years of progressively responsible experience in providing operational support covering administration, operations, procurement, programme management services at the national or international level.
- Experience in the use of Enterprise Resource Planning software (e.g. ATLAS or similar) is required.
- Experience with UN rules and regulations for operations and/or UNDP’s procurement processes is highly desirable.
- Experience in having supported audit reviews is desirable.
- Experience in analysing financial and project reports, update office budget and annual work plan is desirable.
- English(Mandatory), Level – Fluent
Procurement and contracting, Finance, accounting and audit, Other development programme/project experience
Competencies
- Sets priorities, understands time, money and urgency constraints.
- Team player, able to work with several departments.
- Strong ability to communicate and function effectively in local / international / multicultural environment.
- Fundamental knowledge of processes, methods and procedures.
- Data gathering and implementation of management systems.
- Maintains effective client relationships.
No
Accountability, Adaptability and Flexibility, Building Trust, Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Creativity, Empowering Others, Ethics and Values, Integrity, Judgement and Decision-making, Knowledge Sharing, Leadership, Managing Performance, Planning and Organizing, Professionalism, Respect for Diversity, Self-Management, Technological Awareness, Vision, Working in Teams
* Not yet registered in the UNV Talent Pool?
First register your profile at https://vmam.unv.org/candidate/signup.
Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.
* Already registered in the UNV Talent Pool?
First update your profile at https://vmam.unv.org/candidate/profile.
Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.
This is a national UN Volunteer assignment, therefore only nationals of Malaysia and legal residents with a residency permit, the status of refugee or with the status of being stateless are eligible to apply.
Application deadline: 26 May 2021
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