[Baghdad,Iraq ]

iMMAP is an international non-governmental organization that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. Our core philosophy is that better data leads to better decisions and that better decisions lead to better outcomes. iMMAP’s critical support to information value chains helps to solve operational and strategic challenges of our partners in both emergency and development contexts by enabling evidence-based decision-making for better outcomes.

  

Description of Duties

Administration

·       Perform all the logistical tasks assigned to

·       Coordinate the logistic of the transportation process for staff movement. 

·       Provide logistical support to Procurements and Logistics Officer to the organization and preparation of all workshops, meetings, and events.

·       ensure that suppliers provide proper documentation for goods and services provided to iMMAP.

·       Collects quotations and bids from the market as assigned by a manager – as per iMMAP standards and formats.

·       Ensure the finance induction of new staff and carrying out administrative briefings.

·       Follow up on assets monitoring in the iMMAP office on monthly basis.

·       Ensure that the asset register is updated when procuring and disposing of assets.

·       Ensure that inventory under supervision is continuously maintained and all movements/transfers are supported by the correct documentation.

·       Ensure that all items are well organized and correctly stored, protected, fully identified, and easily accessible (cleanliness, security, access, etc.).

·       Responsible for the repairs and maintenance of equipment and premises.

·       Make sure purchases are done in line with our procurement guidelines.

·       Archiving all procurement documents.

Cash Management (Cash & Bank)

·       Manage petty cash on a daily basis.

·       Assist in Maintaining IMMAP Iraq cashbooks up to date on a daily basis.

Consultant invoices review

·       Indirect link with the different consultants, receive from them their invoices.

·       Makes sure invoices are filled in line with the latest iMMAP guidance policy.

·       Review eligibility of all related expenses shown in the invoice.

·       Liaise with Finance head Department concerning invoices validation, payments.

·       Collect and archive all original receipts from consultants.    

Accounting

·       Check that vouchers are properly filled (Accounting code, designation, budget lines…)

·       Ensure the validity of the invoices (quality of invoices, validation)

·       Computerize, on a daily basis, cash and bank expenditures in Excel.

·       Check accounting codes and budget line imputations with his/her line manager.

·       Carry out cash reconciliation.

·       Conduct weekly cash counts for the office and submits the cash count sheets. 

·       Support the line manager to prepare cash book for office as per the Finance calendar. 

·       Ensure payment documents are scanned by the end of each month.

·       Assisting in preparing financial reports of the Iraqi central government.

·       Assisting in preparing tax reports and social security reports.

·       Assisting designated staff (Baghdad & Basra) with the timely completion to the required standard of the monthly projection sheets

Education

• University an Institute degree in business administration, finance or relevant field

Experience

• Two years of progressively responsible experience in business administration and humanitarian affairs is desirable. 

Soft skills

• Flexible and adaptable to any situation.
• Ability to translate English to Arabic and vise versa
• Ability to work independently while under pressure and during long hours.
• Excellent work habits with a willingness to work in a multi-cultural environment.
• Excellent organizational skills, including proven ability in administration, financial, and logistics.
• Excellent communication skills, including drafting documents;
• Welling to travel to all Iraq provinces when required.

Programmes

• Excellent computer skills in Windows and Microsoft Office especially MS Excel and MS Access.

Guiding Principles

 

Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP’s policies, procedures, and values at all times and in all Countries.

iMMAP has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.

iMMAP is an Equal Opportunity Employer regardless of background.

 

 

Interested candidate can apply through the following link:

Admin and Finance Assistant, Baghdad