Administrative Assistant

The European AIDS Clinical Society is a not-for-profit organisation whose mission is to promote excellence in standards of care, research and education in HIV infection and related co-infections, and to actively engage in the formulation of public health policy, with the aim of reducing HIV disease burden across Europe.

The EACS members are infectious diseases clinicians, virologists, immunologists, researchers or health professionals specialising in the management of HIV/AIDS. (www.eacsociety.org)

We are looking for an Administrative Assistant (m/f/x, part time) to provide support to the Executive Secretary. The new position is available in September 2021.

Job description

The Administrative Assistant provides support to the Executive Secretary to ensure efficient operation of the association.

Responsibilities:

• Organise and schedule meetings/appointments
• Take accurate minutes of meetings and their distribution
• Compile and generate technical reports
• Manage and follow-up on agreements with partners
• Administering grant applications, reporting and budget reconciliation
• Monitoring the association’s budgets
• Compile annual financial reports and bookkeeping

Require skills and qualifications:

• Bachelor’s degree and a minimum of two year’s relevant experience
• Excellent attention to detail and ability to manage multiple ongoing tasks
• Strong administrative and computer skills (including Microsoft tools)
• Ability to work independently and take initiative in problem-solving
• Excellent proficiency in written and spoken English and French
• High degree of multi-tasking and time management capability
• Ability to be flexible and adaptable in a variety of situations
• At ease working with people from diverse background and very good intrapersonal skills

Preferred qualifications:

• Experience in not-for-profit associations
• Experience working collaboratively as part of a small team and organisation of complex tasks.
• Located in Brussels

Offer

The successful candidate will join a dedicated team in a pleasant working environment. The position provides an opportunity for professional development in a multicultural and stimulating environment. We offer a salary according to experience and profile under the CP329.03.

Please apply and send your CV and cover letter in English (not more than 2 pages) to Joëlle Verluyten, Executive Secretary at [email protected].

Please note that only applicants who are selected to participate in the subsequent stages of recruitment will be contacted.