Administrative Seminar Assistant

Job Vacancy – Administrative Seminar Assistant

The College of Europe is looking for an Administrative Seminar Assistant (M/F/X) to join its Development Office for a temporary position (from 01 June until 30 July 2021). The Development Office of the College of Europe would like to select a young graduate in Office Management to assist with the preparation and the roll-out of project activities and training courses that will be organised online and on the campus of the College in Bruges in June – July 2021.

The different projects may vary in nature, duration and volume. Therefore flexibility and precision in the administration play a major role. With partner organizations and customers from all over the world, the Development Office is strongly internationally oriented. This dynamic, instructive and international working environment is indeed very demanding but offers on the other hand real satisfaction to people with an open mind, strong language knowledge, a broad sphere of interest and a sense of enterprise.

Description of the position:

The Administrative Seminar Assistant will work in close cooperation with the rest of the team. Main tasks and responsibilities include:

• administrative and organizational support to projects of the Development Office;·       contributing to daily administrative tasks;
• providing assistance to online training courses (hosting of training sessions and support, in liaison with the Project Managers and Project Assistants);
• preparation of training material, handouts, document collection and dissemination;
• cooperating with the marketing & communication team of the College of Europe Development Office;
• other tasks related to the work of the College of Europe Development Office, where needed.

Required profile:

• a graduate degree, preferably Management Assistant;
• a very good knowledge of English and Dutch (French and Spanish are an asset) both verbal and written;
• a very good knowledge of Word, Excel, Outlook and PowerPoint (a basic understanding of Photoshop and InDesign is considered to be an asset);
• a very good knowledge of online video conferencing and training platforms (MS Teams, Webex, etc) is considered to be an asset ;
• ability to meet tight deadlines;
• able to work as a team player in an international environment;
• strong social and communication skills;
• flexibility and dynamic attitude.

APPLICATION

Applications should be written in English and consist of a detailed CV (max. 2 pages) and motivation letter (max. 1 page). They should be sent by Friday 14 May 2021 to Ms Layla Cornelissen, e-mail: [email protected], mentioning “Administrative Seminar Assistant” in the subject line.

We reserve the right to close this vacancy early if a suitable candidate is found.

The personal data provided in your application will only be processed for determining your qualifications for possible employment with the College of Europe