Assistant

Assistant

CEFIC – European Chemical Industry Council

Brussels, Belgium

Cefic, the European Chemical Industry Council, founded in 1972, is the voice of large, medium and small chemical companies across Europe, which provide 1.2 million jobs and account for about 17% of world chemicals production.

Cefic strives to be the best respected and most trusted business association in Europe. Based in Brussels, it is a committed partner to the European Union, interacting on behalf of its members with European institutions, non-governmental organisations, the media, and other stakeholders. As an active member of the International Council of Chemical Associations (ICCA), Cefic seeks to strengthen existing cooperation with global organisations such as UNEP and the OECD to improve chemicals management worldwide.

Cefic is devoted to promoting a thriving chemical industry that is broadly recognised to provide sustainable, safe and resource efficient solutions, foster prosperity, growth and investments in Europe and Provide safe and resource efficient solutions to meet the challenges for future generations.

The Association’s mission is to:

• Serve its members by generating and aggregating scientific knowledge that fosters the purpose of the Association in critical areas;
• Offer services and expertise to its members in regulatory, scientific, and technical matters;
• Engage, advocate, and represent the industry in order to create the right support and policy frameworks in Europe and beyond;
• Add value as a collective compared to individual companies’ activities.

For its Halogens Industry Sector, Cefic is looking for a full time (m/f/d): Assistant.

Mission of the role:

To perform a variety of administrative and clerical tasks to support the ESA (European Sulfuric Acid Association), EUROFLUOR and FPP4EU (FluoroProducts and PFAS for Europe) Sector Group managers.

Are you inspired by these responsibilities?

You will:

• Provide support for the organisation of international meetings (currently virtual meetings, but in the future also physical – and abroad):
  • draft agendas, invitations, registration forms, and send out their final version together with any supporting document to members;
  • for virtual meetings: organise web-meetings (MS Teams as main tool) and support the managers before, during and after the web-meeting, to ensure its smooth execution and follow-up;
  • for physical meetings: organise travel & social events, follow up on the logistics before, during and after the meeting, provide on-site assistance when required, particularly for the ESA General Assembly (twice per year).
• Assist in financial follow-up, assist in preparing and distributing invoices to the membership;
• Maintain internal and external databases to ensure good communication towards the members;
• Archive documents and minutes according to Cefic internal procedures;
• Support the manager in maintaining and updating the SG websites;
• Actively contribute to the activities of the Halogens Industry Sector.

Can you make the difference?

The successful candidate will be an experienced professional who demonstrates the following experience and competencies:

• A bachelor’s degree in Office Management or similar;
• Minimum of 3 to 5 years of work experience as a management assistant or a similar role, experience within a member association is an asset;
• Good written and oral communication skills;
• Good IT, web management and social media skills;
• Excellent time management and organisational skills;
• Ability to prioritise work accordingly and multi-task;
• Good interpersonal skills and pro-activeness;
• Excellent level of English, written and spoken. Knowledge of other languages is an asset;
• Full proficiency in Microsoft Office tools (Excel, Word, PowerPoint);
• Basic accounting skills.

Required personal qualities:

• A good team player who can work independently;
• Passionate about conscientious work and attention to detail;
• Ability to multitask and manage different priorities;
• Strong interpersonal skills;
• A customer-oriented attitude;
• Curious, fast learning and willing to improve continuously.

What we offer:

• Working in a people oriented, international and dynamic culture at the centre of EU affairs;
• Competitive salary according to experience and several benefits;
• Interviews via video conferencing during COVID-19 pandemic.

Are you interested?

Please send your application with full curriculum vitae, quoting the reference ASSISTANT-01, by 4 June 2021 to: Cefic, Jessica Bart-Williams, HR Officer, Rue Belliard 40, b15, 1040 Brussels.

E-mail address: [email protected]

NB: Please note that in the course of the recruitment process, your application may be shared with Internal departments and/or Cefic members.