Assistant and Information Management Officer (for Philippine Nationals only)

Base: ICRC Manila Shared Services Center

Job purpose

The Assistant and IM Officer provides administrative support and is responsible for information management. S/he acts as a reference person for written protocols, correspondence and standard tools.

Main responsibilities

• Manages and coordinates the flow of information, ensuring that staff understand it and apply the appropriate institutional policies and procedures; sets and revises information-management and communication procedures; implements, manages and monitors projects and programmes related to the Information Environment Strategy; briefs and trains users
• Manages and monitors collaborative spaces and databases, including access, and updates information in the reference tools; acts as a reference person for the ICRC intranet
• Drafts, reviews, compiles, edits and finalizes correspondence, presentations, decision-making documents, meeting minutes and other documents; ensures information is shared among users
• Assists the management team by updating timelines, schedules and other tools
• Ensures staff are briefed and/or trained on information management, written protocols and correspondence, rules on signatures and the protection, use and storage of office supplies, records management, archiving, and information-management tools; ensures they comply with related rules and procedures

Selection requirements

• Bachelor’s degree
• Excellent English language communication skills
• Technical proficiency in MS Office suite; proficiency in SharePoint, Outlook and IBM Lotus Notes
• Three years of previous experience in a related function is an asset, but not required

Your profile

• Effective communicator (oral and written English)
• Strong critical-thinking and problem-solving skills
• Dynamic and resourceful, with advanced organizational and time-management skills and the ability to prioritize tasks, manage multiple processes and meet tight deadlines
• Able to work independently but also a good team player
• Works well under pressure and can adapt efficiently to changing priorities

What we offer

• Diverse and humanitarian-minded workforce
• An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide
• Training opportunities, both local and abroad
• Flexible work schedule

*This vacancy is open to Philippine Nationals. Only shortlisted candidates will be notified.