Associate Secretariat Officer

IMPORTANT INFORMATION:

Close relatives¹ of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.

¹Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle

Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).

In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in the Office of the Secretary (SEC). SEC is responsible for providing strategic and operational support to the ADB, the Board of Governors and the Board of Directors.

To view ADB Organizational Chart, please click here.

Job Purpose

The Associate Secretariat Officer position is responsible for providing technical and administrative support to the Integrity Oversight Committee (IOC). The position also serves as focal for providing cross-Suite coordination support to Board staff. The incumbent will report to the Assistant Secretary.

Responsibilities

• Organizes IOC meetings and oversees the preparation of reports and supporting documents for the meetings.
• Prepares IOC minutes and maintains evidence relied upon by the IOC.
• Maintains and updates statistics and data on sanctions, appeals, reprimands, cautions; and generates reports.
• Administers the selection, appointment, and renewal of IOC members; and monitors term expirations. Organizes appropriate orientation for new IOC members and periodic training opportunities for continuing IOC members.
• Updates the IOC’s website with basic information on the IOC’s role, structural composition, governing provisions, and contact information; and ensures that IOC case summaries available and highlight representative or notable decisions.
• Acts as focal for Board staff in responding to queries and cross-Suite coordination on operations, budget, HR, learning and development, SWR and related matters.
• Provides secretariat support to Board committees.
• Supports SEC projects, activities and initiatives assigned by the Secretary and the Assistant Secretary.

Qualifications

Relevant Experience & Requirements

• Bachelor’s degree in economics or business administration or related field, preferably with advanced training
• At least 6 years of relevant professional experience
• High degree of integrity and ability to deal with highly sensitive and confidential matters
• Ability to present, communicate and write effectively in English
• Proficient in MS Office applications
• Working knowledge of ADB’s policies and procedures will be an advantage
• Excellent analytical and research skills
• Strong interpersonal skills and ability to interface effectively and diplomatically with people at all levels
• Ability to respond to client demands with a combination of tact and firmness. High level of professionalism. Ability to maintain composure under pressure
• Ability to work collaboratively within teams as constructive team member
• Sound judgement, and ability to work independently and make decisions as required
• Please refer to the link for ADB Competency Framework for National Staff Level 1

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.