Avis de Vacance Interne : Human Resources Assistant GS5 FT Bamako

The Human Resources Assistant will perform the following functions:

Summary of key functions/accountabilities:

• Support to business partnering
• Support in processing of entitlements and benefits of local staff
• Support in recruitment and placement
• Support in learning and capacity development
• Support in HR data and analytics
• General office support

1. Support to business partnering

• Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes
• Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner
• Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.
• Proceed with the regular classification of personnel files of all categories (individual files, recruitment files, etc.) and keep these files up to date
• Mail management and dispatch (DHL, Retirement Mail, Cigna Cards).
• Prepare and keep up to date on a daily basis the various personnel lists (Security list, Staff Movements; Opscen, etc)  
• Correspondence Management

          II. Support in processing of entitlement and benefits

• In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
• In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements
• Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.
• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

        III. Support in recruitment and placement

• Prepares and circulates internal and external advertisements.
• Liaises with candidates in the various stages of the recruitment process.
• Prepares formal acknowledgement, offer and regret letters.
• Initiates and follows up on reference checks and academic verifications and ensuring the completion of other background checks.
• Monitors life-cycle of recruitment process to update supervisor as necessary.
• Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.

 Support in learning & capacity development

• In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her office for the development of learning plans and other targeted training interventions.
• In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.
• Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
• Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

    Qualifications & Competences

    1. Education

    Completion of secondary education preferably supplemented by technical or university courses related to HR Management; Business       Administration or any other related field

    2. Experience

    5 years of work experience in human resources or administrative is required.

   3. Language(s)

    Fluency in French and good working knowledge of English required. Knowledge of the local language of the duty station is highly     desirable.

  4. Skills:

  Core value ( Required)

     Care

     Respect

     Integrity

     Trust

   Accountability

    Core Competencies (Required)

    Communication (I)

    Drive for Result (II)

    Working with People (III)      

    Functional Competencies (Required)

     Analyzing (II)

     Learning & Researching (II)

    Planning and organizing (II)

    Following Instructions and Procedures (II)

   Applying Technical Expertise (IV)

    Other skills

    Technical

    Knowledge of HR principles, rules, regulations and procedures within UNICEF / UN

    Computer literacy and the ability to effectively use standard office software tools as well as good knowledge and skill in using HR     systems.

    Ability to extract and format data and to solve operational problems

    Ability to organize own work, set priorities and meet deadlines

  UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF,     including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

 Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process