Awards Officer

ROLE PURPOSE:

Within Save the Children, Award Management connects and coordinates roles and processes during the planning, securing and management of an award and plays a leading role in ensuring awards are well managed and donor compliance requirements are met.

The Award Officer’s primary role is to support the team in the planning, securing and managing of both development and humanitarian awards. The position plays a lead role in award information management and shares and coordinates information across departments.

SCOPE OF ROLE:
Reports to: Awards Coordinator

KEY AREAS OF ACCOUNTABILITY
Program Implementation
Staff supervision and mentorship
Contribution to the Award Management Unit
* Support the successful and compliant implementation of the awards portfolio under Awards Coordinator.
* Build relationships with other teams to support the resolution of issues and coordination of deliverables e.g. reports.
* Under the direction of the Awards Coordinator, ensure that SCI programme adheres to all its award management obligations internally within Save the Children and externally with donors.
* Ensure compliance with financial and administrative requirements donor specific requirements and make recommendations for improvements under the support of Awards Coordinators.
* Work closely with all departments on proposals, financial and narrative reporting, monitoring and analysis, and compliance processes. The post holder will coordinate closely with the rest of the award management department to ensure quality proposals and reports are submitted to Members and Donors.

Award Management System (AMS)
* Be accountable for information (both narrative and financial) related to awards including those of partners in AMS
* Ensure the adherence and compliance to the established on line AMS to meet the range of institutional donor/member requirements
* Ensure that all proposals, contracts and amendments are appropriately approved including of partners, that new awards documentation is properly registered and updated on AMS and that any iss ues with the award management system are addressed promptly and effectively
* Enhance the capacity of the staff/partners through training/coaching in the AMS procedures and skills to operate the AMS and conduct follow ups

Proposal solicitation and development
* Coordinate and support in developing and managing the implementation of the proposal/concept paper development action plans and regular progress reviews and follow up
* Coordinate AMS approvals and documentation to facilitate timely submission of proposal

Reporting and Liaison
* Under the supervision of the Awards Coordinator , coordinate the timely production of donor-ready reports. Review narrative and financial reports and ensure they meet the donor requirements and format.
* Maintain the AMS database of the reports submitted to the donors/members (reports submitted)
* Adherence to the reporting due dates/deadlines and conduct follow ups with relevant departments
* Coordinate in responding to donor queries and requests for information
* Support in training/capacity building on reports as required including partners

Coordination
* Work with all relevant departments to support the development of proposals/concept papers, reports & promotional materials
* Assist/support the Awards Coordinator and work with other departments to liaise with SC Member offices as and when required
* Support Award Kick off meetings to ensure that all award information is shared effectively with relevant staff, including field offices and partners
* Facilitate the close out process for both awards and sub-awards
* Initiate and provide support to Awards Coordinator for developing new project concepts/proposals for new or ongoing Programmes/projects, & contribute to strategic planning
* Coordinate the initial phase of all country visits (including SMT approval and ensuring it is recorded on the Giant Calendar)
Member relations
* Regular and varied interpersonal communication and negotiation with donors and members on awards
* Ensure effective coordination with all the members on awards related matter
* Provide timely quality responses to queries and requests from members/donors on awards
* Support the Award Management team on New Business Development initiatives through liaising with members/donors

BEHAVIOURS (Values in Practice)
Accountability:
* Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
* holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
* sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
* widely shares their personal vision for Save the Children, engages and motivates others
* future orientated, thinks strategically and on a global scale.
Collaboration:
* builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
* values diversity, sees it as a source of competitive strength
* approachable, good listener, easy to talk to.
Creativity:
* develops and encourages new and innovative solutions
* willing to take disciplined risks.
Integrity:
* honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS
* Master’s Degree in related discipline
* 3 years of professional experience in development field preferred
* Excellent written and spoken English
* High level of computer skills
* Report writing and editing skills, and preferably proposal writing and editing skills
* Interpersonal and communication skills
* Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
* Strong results orientation, with the ability to challenge existing mindsets
* Potential ability to present complex information in a succinct and compelling manner
* Potential to solve complex issues through analysis, definition of a clear way forward and ensuring buy in
* Commitment to Save the Children values
Desirable
* Previous experience in grants management for an international organisation
* Knowledge of Save the Children systems and ways of working

EXPERIENCE AND SKILLS
* Degree in Computer studies or development Studies
* Experience working with NGOs
* Solid work experience with databases.
* Strong analytical skills
* Good written and spoken English, Arabic and Kurdish
* Experience or understanding of working in an emergency environment
* Good knowledge of assessments, data collection and report writing
* Adaptability and flexibility to work with different tools and systems
* Strong self-starter, able to take initiative and adapt to changing circumstances and priorities
* Able to work to tight deadlines under pressure
* Commitment to uphold Save the Children’s Child Safeguarding Policy
* Commitment to uphold principles of do no harm and confidentiality.
Desirable requirements
* Good enough understand of case management system
* Experience of working in Monitoring and Evaluation

The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:
* No child dies from preventable causes before their 5th birthday
* All children learn from a quality basic education and that,
* Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information:
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Save the Children does not charge a fee at any stage of the recruitment process.