Commercial Assistant (Ontario), Chicago, United States.

4490

Commercial Assistant (Ontario)

53,512.00 USD plus benefits

Term/Indeterminate

This position is an LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES. This is a 12-month term position, with possibility of extension.

Assistant

LE-A2

Chicago, United States

26-05-2021 at 23:59 UTC+1 / GMT+1

This is an exciting opportunity to support Ontario’s Agent-General and the Ontario Trade and Investment Office (TIO) Team at the Canadian Consulate General in Chicago to foster more cross border trade, innovation and investment in various sectors. We are seeking a Commercial Assistant to provide program and administrative support to the Ontario Trade and Investment Office in Chicago. The successful candidate will need to be a dedicated, hard-working individual with good interpersonal skills.

Our employees benefit from working in a leading-edge foreign, trade and development ministry that is both innovative and accountable.

Under the supervision of the Head of Program (Agent-General) at the Ontario Trade and Investment Office (TIO) in Chicago, the Commercial Assistant:
•Provides administrative services to support the Agent-General, and the office’s investment attraction activities, trade opportunities and research and innovation partnerships within the TIO area of operation and the sector responsibility;
•Provides financial support services in collaboration with TIO colleagues related to expense claim documents, financial reporting, budget monitoring, and record keeping as required.
•Provides information and coordination to the TIO and its headquarters, senior management team, members of the mission Trade Team, and other partners as required to ensure that commercial opportunities are fully explored and referred to partners in Ontario for further action;
•Serves as a point of contact to provide Ontario Based clients with information on opportunities and reputable local networks;
•Provides administrative support and logistics coordination in collaboration with TIO colleagues for business events or high-level visits of the Ontario Premier/ministers, provincial/municipal government Officials, and senior executives as required, as well as Officials and senior executives’ visits to Ontario as required.

Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education
•Degree from an accredited college or university in a field related to the duties and specific areas of competence required by the position; or equivalent combination of education and experience.

Language
Fluency in English (oral and written).

Experience
•Minimum three (3) years recent experience in office environment including providing administrative support to an executive and their team;
•Experience in financial administration including budgets and the preparation of reports;
•Experience in scheduling meetings and appointments, and managing travel itineraries;
•Experience maintaining an organized filing system of paper and electronic documents;
•Experience preparing well written and accurate correspondence;
•Experience responding to public inquiries verbally or in writing, as well as conducting research and writing reports related to these inquiries;
•Experience in conducting a variety forms research and the use of Word, Excel, and Outlook, research databases and contacts/client management systems; and,
•Experience in event planning and execution.

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge
•Knowledge of general administrative and financial processes and procedures;
•Knowledge and proficiency in Microsoft Office Suite; and
•Knowledge of information management, both electronically and in hard copy

Abilities/Competencies
Abilities:
•Draft business correspondence;
•Manage multiple competing demands, organize time, and work effectively to meet deadlines;
•To identity and solve problems;
•Provide excellent client service;
•Research, analyze, and evaluate information effectively; and
•Organizational skills.

Personal Suitability:
•Adaptability and flexibility;
•Detail Orientated;
•Effective interpersonal skills; and
•Team-oriented.

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.
•Knowledge of French.
•Knowledge of and interest in Canada and/or Ontario.

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•Normal hours of work for this position are in accordance with the Locally Engaged Staff (LES) regulations of 37.5 hours per week. Preparedness to work extra hours on occasion including evenings and weekends
•Occasional travels within the U.S. and to Canada as required.
•Additionally, he/she must be admissible for travel to Canada.

The successful candidate will be required to obtain Government of Canada Reliability Status (RS) security verification.

Open to internal and external applicants who are legal residents or citizens of the United States and who reside in the Illinois or who are employees of any Canadian Mission in the United States, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Consulate General of Canada in Chicago, USA does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

How to apply:
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
• Candidates who are unable to submit their application due to technical difficulties must report these to: [email protected] prior to the closing date. Failure to so will result in the application being rejected.
• If you do not have access to a laptop or desktop computer, please email [email protected] prior to the closing date.

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Consulate General of Canada in Chicago, USA does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Consulate General of Canada in Chicago, USA which might arise in the 12 months following the completion of this recruitment process.
• Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.
• Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.