Common Services Assistant (Property section) at the High Commission of Canada in Accra, Ghana.

4468

Common Services Assistant (Property section)

Starting salary – GHS 53,047 per year + benefits

Indeterminate

Indeterminate full time contract – This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Ghana.

Assistant

LE-A2

42 Independence Avenue, Accra, Ghana

03-05-2021 at 23:59 UTC+1 / GMT+1

Under the general direction of the Common Services Property Manager, the Common Services Assistant is responsible for:
• Managing, in collaboration with the Property Manager and Property Technical Officer, properties owned or rented by the Crown for the best value for money and good stewardship based on a life cycle management approach;
• Coordinating and supervising the repair, minor renovation of, and alteration to all crown-owned and crown-leased properties;
• Coordination and monitoring the cleaning of all crown-owned and crown-leased property upon posting of Canada-based staff;
• Ensuring that the necessary custodial services for vacant accommodation are in place;
• Coordinating procedure upon a change in occupancy to ensure accommodations are physically inspected by outgoing and incoming tenants and mission representatives, and that damages and/or deficiencies to property are reported to the appropriate delegated authority for appropriate remedial action to be taken;
• Planning and administering activities related to the relocation of Canadian employees, including the repair of housing, supply and maintenance of furniture, equipment and appliances, etc.;
• Gathering data for the development of the mission budget for the operation and maintenance of all crown held properties and assist day to day financial management of the property and common services budgets;
• Planning, organization, controlling and implementing the purchase, maintenance, repair and replacement of materiel resources provided to the office and residential accommodation;
• Coordinating and organizing the purchase and distribution of all office and residential supplies;
• Establishing and maintaining contact with the local capital and construction industries; and
• Performs other duties as required.

Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:
• Bachelor’s degree from a recognized university in construction / building management or facility management or business administration or any other discipline relevant to the position or equivalent combination of relevant education, training and experience.

Language:
• Proficiency in English (oral and written).

Experience:
• At least two (2) years of relevant experience in a similar administrative support position;
• Experience in facility management;
• Experience in procurement and contract management.

Rated Requirements

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:
• Knowledge of general principles of facility management;
• Knowledge of general principles of procurement, budgeting, forecasting and invoice processing;
• Knowledge of Microsoft Office Suite (Word, Excel, Outlook).

Abilities/Competencies:
• Ability to work under pressure, adapting to changing priorities to meet deadlines and pay attention to detail;
• Ability to purchase general and specialized equipment, materials or business services;
• Effective interpersonal skills;
• Integrity;
• Judgement;
• Team player;
• Client service orientation;
• Effective interactive communication (oral and written).

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Experience working in a diplomatic mission.

–

• Overtime may be required.

• The successful candidates must be able to legally work in Ghana.
• Applicants must hold a valid working authorization covering the period of employment. If the employment is of an indeterminate nature, or becomes indeterminate, then the work authorization should be permanent or lead by itself to permanent work authorization. The Government of Canada cannot sponsor a candidate to obtain work authorization documents.
• Applicants must hold a valid Ghanaian driver’s license and be capable to drive in Ghana.
• The appointment of the successful candidates will be subject to Medical Clearance and Reliability Check (RC). Reliability status must be maintained throughout employment – failure to do so may result in dismissal.

This selection process is open to locally engaged staff at the High Commission of Canada in Accra and to all people who have the right to legally reside and work in Ghana, who meet all of the essential qualifications and employment conditions and whose applications are received before the closing date. Please note that the High Commission of Canada in Accra does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• Proof of educational qualifications will be required during the process.
• The High Commission of Canada in Accra does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings with the same or with different durations at the High Commission of Canada in Accra which might arise in the 12 months following the completion of this recruitment process.
• If you have any questions at any stage of the recruitment process, please send an email to: [email protected]
• Due to COVID-19, some delays may occur in the progress of this recruitment process. We are working hard to minimize any disruption.How to apply

• Please follow the link http://www.wfca-tpce.com/vacancyView.php?requirementId=4468& and complete the online application form.
• Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: [email protected] prior to the closing date. Failure to so will result in the application being rejected.