Consultancy and support services regarding financial management and outcome and impact-oriented Planning, Monitoring and Evaluation (PME)

Evangelisches Werk für Diakonie und Entwicklung e.V./Brot für die Welt (Protestant Agency for Diakonie and Development/ Bread for the World) is a Berlin based organization for international development cooperation of the protestant churches in Germany. It cooperates with church-related and secular partner organizations in more than 80 countries providing support for development projects on a local, national, regional and global level.

We are looking for consultants or consultancy firms offering consultancy and support services regarding financial management (lot 1) and outcome and impact-oriented Planning, Monitoring and Evaluation (PME) (lot 2) for international partner organizations (mainly based in Europe, Canada and USA) who implement projects of global reach, often lobby and advocacy projects at UN level. The purpose is to strengthen the capacity of more than 25 international partner organizations through training, workshops and coaching. The consultancy must correspond to the specific needs of the partner organizations working on a global and meta level and support them to meet the client’s funding requirements. Brot für die Welt will offer training for the consultants about specific funding requirements.

Areas and tasks, Lots

Lot 1: In the area of financial management, the consultancy and support services comprise the following areas and tasks:

• Identification of consultancy and support needs of partner organisations regarding financial issues which are related to funding requirements
• Support in meeting funding requirements in financial/budget planning, monitoring the development of income and expenditure projections and preparing financial reports
• Support in implementing specific changes in the partner organisation and/or the project necessary to meet the funding requirements of the Client
• Support in identifying possible further consultancy needs that go beyond selective changes
• Support in the selection and commissioning of auditors related to funding by the Client
• Support in the preparation of audits of the Client’s partner organisations
• Support with follow-up of audits, in particular by evaluating the results of the audit report and the management letter as well as identifying and, if necessary, implementing consequences/recommendations resulting from the audit report
• Supporting the dialogue between the Client and partner organisations in the above areas and other issues related to funding requirements

Lot 2: In the area of outcome-and-impact-oriented planning, monitoring and evaluation (PME), consultancy and support services cover the following areas and tasks:

• Identifying consultancy and support needs of partner organisations regarding compliance with funding requirements in the field of outcome-and-impact-oriented PME
• Advisory services on meeting funding requirements with regard to outcome-and-impact-oriented PME and preparation of narrative interim and final reports. These include a stringent analysis of the outcome and impact logic and the coherence of planning with regard to problem analysis, target groups, objectives, indicators and activities, realistic objectives and indicators formulated at outcome and impact level, a monitoring system that includes regular, evidence-based measurement of outcome and impacts, and outcome-and-impact-oriented reporting based on objectives and indicators
• Support with the implementation of specific changes in the partner organisation and/or the project that are necessary to meet the funding requirements
• Support with identifying possible further consultancy needs that go beyond selective changes
• Supporting partner organisations in the preparation, implementation and follow-up of evaluations related to funding by the Client. This includes, for example, support in preparing the terms of reference, the selection of evaluators, implementation monitoring and follow-up (responses to recommendations and implementation planning)
• Supporting the dialogue between the Client and the partner organisation in the above areas and other issues related to funding requirements

Demand

• For lot 1 (Financial management): approximately 30 days per year

• For lot 2 (outcome-and-impact oriented PME) approximately 50 days per year

However, depending on the needs of the partner organisations, this range may be exceeded or undercut. Travel activity is included in the above number.

Requirements for carrying out contract-related work

The following areas of expertise must be covered in carrying out the contract. Specialist expertise

Lot 1: Financial management: Credentials in financial management, administration of donor funds, financial management software, capacity building for financial management

Lot 2: Outcome-and-impact-oriented planning, monitoring and evaluation (PME): Development policy work, strategy development and project design, planning, monitoring, evaluation, capacity building for outcome-and-impact-oriented planning & monitoring

Professional expertise (superordinate)

Planning and design of training courses, design of consultations, implementation of specifications and donor requirements in projects

Methodological expertise

Expertise in facilitation, didactic skills, ability to work with groups, systemic view, analytical skills, capacitating to take action, participative techniques, promoting a culture of constructively dealing with conflicts

Digital competence

Competence in the planning and implementation of training and consultation in different digital formats. Ability to design and implement digital formats according to the needs of the target group.

Self-competence

Understanding of roles, self-reflection, self-confidence, unlearning, willingness to innovate

Social competence

Empathy, communication skills, relationship building, ability to focus on potential and strengths, change of perspective, adequate handling of target groups, sensitivity to gender issues, adequate handling of emotions