CONSULTANCY FOR DEVELOPING A DATABASE OF MONITORING, EVALUATION AND LEARNING RESOURCES

Position Description

The Monitoring, Evaluation, and Learning for Sustainability (MELS) Project, is funded by the U.S. Agency for International Development (USAID) and implemented by EnCompass and its partner, All in for Development.

USAID MELS provides services in monitoring, evaluation, and learning (MEL) to the USAID Missions in Peru, Paraguay, and Brazil. In addition, one of its objectives is to strengthen MEL capacities among USAID/Peru technical staff, implementing partners from the Peru Mission’s bilateral portfolio, and government institutions, in order to improve the systems that generate evidence and support efficient decision-making, achieving more sustainable development results. Among the strategies to this end, MELS facilitates access to MEL resources and tools, develops tailor-made learning programs, encourages peer learning to share learning between partners and government institutions, and strengthens the leadership of MEL-related actors.

In this sense, MELS will organize and compile in a catalog training and tools resources for monitoring, evaluation, and learning, which will be renewed on a regular basis. It will include materials produced by USAID, government institutions and partners, and others, identified in the stakeholder analysis as key areas of interest.

The purpose of this MEL resources catalog is to help USAID/Peru implementing partners and allies to understand the implications of the current situation in their work regarding MEL and to adapt it to the current circumstances. It facilitates access to updated and organized information on these topics, which these days circulate in a scattered manner and mostly in English, and through different channels.

The target audiences for the catalog are the implementing partners and Government institutions that participate in projects assisted by USAID/Peru, as well as the technical staff of the Mission in Peru. Additionally, the catalog has as secondary audiences other Spanish-speaking USAID Missions in Latin America, as well as other key actors in the region (such as professional networks, academia, independents) interested in monitoring and evaluation issues.

Under component 3 of the project, MELS requires to hire a consultant to develop a database that contains the list of one hundred (100) identified, analyzed, selected, classified, and organized resources. These resources refer to training materials and tools for MEL so that they help MEL professionals develop their functions in the current context of COVID-19 and onwards. This database will serve as input for the development of the mentioned catalog. Likewise, these resources can be texts in various formats, web pages, videos, audios, graphics, among others.

The development of this consultancy requires frequent interaction with the members of the MELS team, as well as for the consultant to be hired to have an appropriate computer and internet service, in order to carry out the activities remotely. The level of effort estimated for this consultancy is 12 days, payment is per product delivered and approved according to the schedule specified in this scope of Work (SOW), and the consultancy service will be performed in Lima, Peru, between November and December 2020.

Position Duties and Responsibilities

The consultant is expected to:

1. Participate in meetings with the MELS technical team to:
   • specify expectations about the catalog, resources, and scope of the consultancy
   • specify the content of the consultancy report
   • present progress regarding the consultancy
2. Review existing catalogs, and based on the findings, propose a database structure in which the information on all the selected resources will be recorded.
3. Present the database structure, explaining each of its fields (categories of the resources, characteristics, themes in which the selected resources will be organized). The database structure must be approved by the technical team.
4. Develop and present the organization proposal (folders) to be used to host the resources in Google Drive. The organization proposal must be approved by the technical team.
5. Search, compile, analyze, and select resources on the topics of the catalog in websites and databases accessible by internet (in Spanish and English).
6. Organize information according to agreed categories in a database and folders in Google Drive or similar. The database is expected to contain at least 100 selected resources.
7. Prepare short summaries (maximum 200 words) in Spanish of the identified resources.

Position requirements

Qualifications

• Professional with a master’s degree or MBA in areas of social sciences (economics, sociology, psychology, anthropology), administration (public management), information management, or a related field.
• At least 6 years of professional experience in mid-level management in the public or private sector or related field, or equivalent years of experience in consulting as a member of the technical team, developing activities related to monitoring and evaluation of development programs and projects.
• Specialization studies in monitoring and evaluation.
• Advance skills in MS Office, and to perform advanced searches on the internet.
• Good writing and synthesis ability in Spanish.
• It is desirable to have familiarity with cloud-based information management platforms and repositories (Google, Sharepoint, OneDrive, others).
• Excellent oral and written communication skills and ability to work and communicate effectively with technical and administrative staff.
• Must have at least level 3 in English and 4 in Spanish. (See the scale table at the bottom).
• Good analytical skills.
• Immediate availability.

Table 1. Levels in language proficiency.

Level

Speaking ability

Reading ability

2

Limited working proficiency

Able to satisfy routine special demands and limited work requirements

Sufficient comprehension to read simple, authentic written material in a form equivalent to usual printing or typescript on familiar subjects within familiar contexts.

3

General professional proficiency

Able to speak the language with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical, social, and professional topics.

Able to read within a normal range of speed and with almost complete comprehension of a variety of authentic prose material on unfamiliar subjects.

4

Advanced professional proficiency

Able to use the language fluently and accurately on all levels normally pertinent to professional needs.

Able to read fluently and accurately all styles and forms of the language pertinent to professional needs.

5

Functionally native proficiency

Speaking proficiency is functionally equivalent to that of a highly articulate well-educated native speaker and reflects the cultural standards of a country where the language is natively spoken.

Reading proficiency is functionally equivalent to that of a well-educated native reader

Deliverables

Level of Effort / Days

Due Date and Payment

1. Database structure (Excel) and structure in Google Drive

2

Two days after signing the contract.

1. Final consultancy report, including the following as annexes:
   1. The complete database, including summaries of the selected 100 resources.
   2. Resources organized in folders in Google Drive or similar, as agreed with the technical team.

10

100% – 15 days after signing the contract, with prior approval of the report, database, and organized resources.

How to Apply

Please submit your CV, highlighting the jobs that included activities like those required in this consultancy, and your cover letter indicating your daily rate (in Peruvian soles) to perform the work described above. https://encompassworld.com/careers-and-consulting/ Application deadline is 20th November 2020

EnCompass LLC is a progressive Equal Opportunity Employer. We promote, celebrate, and support a diverse and inclusive organizational culture and workforce. We are committed to providing all of our employees with an environment free from discrimination and harassment, where all are treated with dignity and respect. We do not tolerate, and explicitly prohibit, discrimination or harassment of any kind, at any time, in all aspects of employment. This includes recruitment, hiring, promotions, disciplinary measures, terminations, compensation, benefits, social and recreational programs, and training. EnCompass also does not tolerate retaliation against individuals who report discrimination or harassment. Our continuing commitment to the principle of Equal Opportunity Employment for all means all employment decisions are based only on the job requirements, the candidate’s qualifications, and the needs of EnCompass as a business—not on race, color, ethnicity, national origin, religion, belief, sex (including pregnancy and related medical conditions), gender identity or expression, sexual orientation, age, disability status, veteran status, genetic information, HIV status, family/marital/parental status, or any other status protected by the laws and regulations in the jurisdictions where we work.

About the Company

EnCompass LLC is a women-owned, small business consulting firm working in International Development, and offering innovative and customized solutions for leadership, capacity strengthening, technical assistance, and monitoring and evaluation. We have experience in more than 70 countries and a team of more than 100 staff and 1,200 experts around the globe. We partner with government and multilateral agencies, nonprofit organizations, and corporations around the world, offering thought leadership, rich diversity, and technical expertise in global health, inclusive development, education, human rights, and food security.

Founded in 1999, EnCompass began as a virtual organization supporting clients and implementing work through a network of staff and expert consultants. Today, we have more than 110 full-time staff and a Global Consulting Network, our vetted database of specialists, through which we engage, on average, 200 consultants each year. In early 2017, EnCompass opened its first international office in Addis Ababa for Transform: a Primary Health Care project. In 2019, we set up our second field office in Lima, Peru. We maintain a full-time staff presence in Benin, Ethiopia, Germany, Great Britain, Peru, and Uganda.

The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.