Consultancy Service Procurement for the Evaluation of JPF Funded Project in Yemen

The Japan Platform (hereinafter referred to as “JPF”) is an international emergency humanitarian aid organization which offers the most effective and prompt emergency aid in response to humanitarian needs, focusing on issues of refugees and natural disasters. JPF conducts such aid through a tripartite cooperation system where NGOs, business communities, and the government of Japan work in close cooperation, based on equal partnership, and making the most of the respective sectors’ characteristics and resources.

JPF serves as an intermediary support organization providing various types of assistance to member NGOs in Japan to deliver quick and comprehensive aid on their own. JPF has supported aid activities of 44 member NGOs, each with its own set of diverse strengths. It has delivered humanitarian assistance to 55 nations and regions about 1,500 project, with a total financial contribution of 60 billion yen. JPF has built a strong reputation based on trust by promoting cooperation among private sectors and NGOs and by accurately reporting all of its activities. Please find attached JPF Information Leaflet as Annex 1. More information on JPF can be found at http://www.japanplatform.org/E/.

The purpose of this request for proposals (RFP) is to solicit competitive offers for the provision of Third-party project evaluation services for ongoing 2 projects which are being funded by JPF and implemented by member NGOs in Yemen.

JPF seeks to contract a TPM entity to accurately capture information, verify activities and analyse data on these project activities. In particular, this Third-party project evaluation will be an essential quality assurance activity in Yemen where JPF and the member NGOs have no access to. JPF will use the outcome of this evaluation to improve the current and future projects and programme. The evaluation reports will be made available to public as a part ofJPF’s activity to ensure accountability to the donor and public.

The main objectives of evaluation is;

• To assess the achievements against the project implementation plan and targets specified in log frames;
• To verify actual outputs and if possible outcomes of the project with the available data;
• To generate an understanding of the extent to which the specific evaluation criteria are respected and identify lessons learned and opportunities for improvement.
• To identify strengths and added values of JPF funded projects compared to other humanitarian grants or funding resources such as UN.

The criteria of value planned ot be used for this end of project evaluation is both CHS and OECD-DAC Evaluation Criteria, including but not limited to Appropriateness, Coverage and Coordination. It would be an asset if the selected contractor possesses good understanding and past experience in conducting evaluation of humanitarian action. Moreover, the selected contractor and in particular the assigned team, is expected to be competent and have proven experience in the following;

• Desk review of the targeted project documents; including but not limited to approved project proposal, project logframe, beneficiary selection criteria, latest project progress report and any other relevant document.
• Sample selection methodologies
• Beneficiary surveys to measure project outcomes, through tools such as Post Distribution Satisfaction, Coping Strategy Index, Food Consumption Score and household visits
• Project Site visits and verification of project activities
• Individual Observations of the surveyor
• Key Informant Interview
• Focus Group Discussions
• Country and sector context analysis