Consultant – Development of SOPs on Coordinated Border Management

I. POSITION INFORMATION

RFEI Number: IOMKCO/RFEI/035/2021

Position title: Consultant – Development of SOPs on Coordinated Border Management

Duty station: Nairobi, Kenya

Duration of Assignment: 4 months

Job family: Core Migration

Organizational unit: Immigration and Border Management

Reporting directly to Programme Manager – Immigration and Border Management

II. BACKGROUND AND JUSTIFICATION

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM Kenya is implementing Project “Enhancing Security through Improved Border and Immigration Management II” funded by the Global Affairs Canada (01 October 2020 -30 June 2023). The overall objective of the project is to contribute to increased resilience on Kenya-Somalia border to transnational threats involving cross-border criminal and terrorist activities, including with respect to vulnerable groups like women and girls.

Kenya have made significant strides towards management of its borders in coordinated manner through Security Laws (Amendment) Act of 2014 section 75 that established the Border Control and Operations Coordination Committee (BCOCC) and empowered it to establish sub-committees for effective execution of its mandate thus Border Management Committees (BMCs) were established at all gazetted points of entry and exit (PoEs). In July 2021, the Government of Kenya launched the ‘Kenya Coordination Border Management Programme (KCMBP) which includes a specialized curriculum that aims to enhance the whole-of-Government approach between Ministries, Departments and Agencies (MDAs) working in Kenya’s PoEs, which include land, air and maritime borders.

However, there are no clear Standard Operating Procedures guiding the coordination at PoEs especially at occasion of transfers and handover of responsibilities to incoming officers and new officers and recruits, this is despite efforts made by the Border Management Secretariat (BMS), of coordinating different border management committees.

Whereas well-managed and coordinated borders may have a substantial positive impact for the development, mismanaged or unmanaged borders can have serious negative consequences for States’ and migrants’ welfare, including potential destabilizing effect on national and regional security. Although borders when well managed are sources of prosperity and growth, the borders can also pose national security threats and poorly managed borders can lead to loss of revenue and infiltration of crimes including Trafficking in Person (TiP) and Smuggling of Migrants (SoM), terrorism and other transnational organized crimes. IOM Kenya envision to support the government to come up with standards operating procedures for coordinated management of its borders so that the country can reap full benefit of well managed borders and enhanced seamless coordination.

A variety of challenges facing states ranging from rise in transnational crime, COVID-19 pandemic, and as well as opportunities including tourism, trade call for a coordinated and cohesive approach to managing borders. This requires multiple government departments and law enforcement agencies working closely together not only at the central level but also at the border crossing points (BCPs). However, some challenges are faced in implementation and operationalization of the coordinate border management programme at the border crossing points which may lead to border management actors working in silos.

IOM with support of the Government of Canada and in close cooperation with the Border Management Secretariate has established a technical working group (TWG) consisting of Government of Kenya officials from various departments and agencies

III. OBJECTIVES

The overall objective of this consultancy is to develop standard operating procedures for coordination of Kenya borders in line with security law amendment and objectives of border control and operation coordination committees under direct supervision of the technical working group formed by the government of Kenya.

IV. SPECIFIC TASKS OF THE CONSULTANCY

Under the overall guidance of the Head of Programme and Policy Development and the direct supervision of the Programme Manager, Immigration and Border Management Unit, in close coordination with the Secretary, Border Management Secretariat and Technical Working Group, the Consultant will be expected to:-

1. Participate in inception meeting with TWG, prepare an inception report, detailing the general understanding of the assignment, work plan and deliverables.

2. Closely consult the TWG and participates in all its meetings and incorporate their view in SOPs.

3. Facilitate regular technical working group meetings.

4. Develop a needs assessment tool to identify key gaps in coordination among agencies operating at Kenya land, air and maritime border points.

5. Conduct background research on coordinated border management initiatives and best practices in the region and incorporates finding that suits Kenya and its specific condition in proposed SoPs.

6. Undertake field visit to 1 Land, 1 Air and 1 Maritime border crossing point and Joint Operation Center to derive coordination lessons to incorporate into the SOPs.

7. Draft SOPs on coordinated border management at land, air and maritime border based on findings of needs assessment, and stakeholder consultations.

8. Organize and lead SOPs drafting workshop and prepare workshop report and draft SOPs for coordinated border management in Kenya.

9. Present the draft SoPs to technical working group for review and comment and incorporate the feedback received from TWG and other relevant stakeholders.

10. Organize and lead the validation workshop for the draft SOPs to present final draft to the TWG and other relevant stakeholders for endorsement.

11. Finalize and submit endorsed SOPs to IOM and BMS for onward dissemination.

V. EXPECTED DELIVERABLES

Task and Month

Onboarding and inception meeting with IOM – October 2021

Inception meeting with Technical Working Group (TWG) members and Inception Report – October 2021

Background research and Development of Needs Assessment Tool – October 2021

Site visits to Land, Air and Maritime Border crossing points and desk review – October 2021

SOPs drafting workshop – October 2021 to January 2022

Development of draft SOPs and sharing with IOM/TWG – November 2021

Presentation of draft SOPs to TWG, IOM,BMS – December 2021

Review of SOPs to incorporate feedback – December 2021

Validation workshop – December 2021 to January 2022

Launch of final SOPs in 4^th meeting with TWG – January 2022

VII. QUALIFICATION AND COMPETENCIES REQUIRED**

Education and experience

The consultant should have following professional and related experience:-

1. Masters’ Degree in Social Sciences, Migration Studies, Political Science, International Relations, Economics or other relevant field.

2. At least 8 years of experience in migration and border management issues and previous experience in migration-related research is an advantage.

3. Experience of developing policy and technical documents for Government authorities.

4. In-depth knowledge of national legislation, procedures and policies of the Government of Kenya related to border management, Land , Sea and Air border .

5. Experience in organizing high-level and multi-stakeholder consultations.

6. Excellent writing and presentation skills.

Behavioral Competencies

a) Takes responsibility and manages constructive criticism.

b) Works effectively with all clients and stakeholders.

c) Promotes continuous learning; communicates clearly.

d) Takes initiative and drives high levels of performance management.

e) Plans work, anticipates risks, and sets goals within area of responsibility.

f) Displays mastery of subject matter.

g) Contributes to a collegial team environment.

h) Creates a respectful office environment free of harassment and retaliation and promotes the prevention of sexual exploitation and abuse (PSEA).

i) Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation.

j) Displays awareness of relevant technological solutions; k) works with internal and external stakeholders to meet resource needs of IOM.

Technical Competencies

1. Delivers on set objectives on hardship situations.
2. Effectively coordinates actions with other implementing partners.
3. Works effectively with local authorities, stakeholders, beneficiaries and the broader community to advance country office or regional objectives.

VIII. LANGUAGE

Fluent in spoken and written English and Kiswahili.