Contracts Manager II

Overview

The Contracts Manager is an integral part of the Contracts team, supporting cradle to grave contract and subcontract administration for a wide variety of clients including the U.S. government and other international organizations and governments. The Contracts Manager is responsible for providing contractual management and compliance support services to Creative projects around the world and building positive working relationships with our clients.

Reporting and Supervision:

This position is housed in the Contracts Department, reporting to the Senior Contracts Manager. The position regularly interacts with clients and collaborates with program/technical staff as well as other support division staff.

Responsibilities

• Draft and negotiate sub-contractor/sub-recipient award documents;
• Monitor, oversee, and support the preparation of project budgets, pipelines and realignments in support of client or company-initiated award modifications;
• Respond to field office inquiries on contractual, award management and budget-related issues;
• Conduct frequent research of acquisitions and assistance issues as related to USAID, DOS and other client specifications (i.e., AIDAR, FAR, ADS, 2 CFR 200, 2 CFR 228, etc.);
• Research US Government acquisitions and assistance regulations to ensure compliance specifically with the FAR, AIDAR, CFR, AAPD, FAM, FAH, etc.;
• Analyze USAID, Department of State (DOS), and other client rules and regulations, and prime award terms and conditions, and provide expert guidance and interpretation to project teams;
• Assist with Headquarters’ audits as related to prime- and subaward compliance;
• Assist with the preparation of audit documents related prime- and subaward terms and conditions compliance as well as client rules and regulations;
• Assist with field office, internal or external audits;
• Assist with and perform cradle to grave prime- and subaward award management;
• Assist with the development of Contracts Department corporate training content;
• Conduct and/or co-facilitate department training initiatives, including formal trainings, brown bags, and other opportunities as applicable;
• Assist with the development of project and company-wide policies and procedures;
• Provide training and guidance on USAID rules and regulations to sub-contractors/sub-recipients to aid capacity building;
• Administer contracts/cooperative agreements/prime agreements, subawards, and facilitate all required approvals;
• Prepare prime- and subaward extensions, modifications and amendments, supplemental funding requests, key personnel approval requests, and close-out documents; and

• Perform other duties as assigned.Qualifications

• Bachelor’s Degree in Business Administration, International Relations, or relevant discipline;

• Seven (7) to nine (9) years of progressively responsible work experience in contracts administration; previous experience in project management or administering acquisitions and assistance instruments for U.S. government implementing partners required;

• Working knowledge of FAR, CFR, AIDAR, and federal reporting requirements;

• Experience in financial management and budgeting is strongly preferred; demonstrated ability to budget in Excel required;
• Strong research and critical analysis skills;
• Meticulous attention to detail and ability to work independently;
• Well-organized with demonstrated multi-tasking skills;
• Strong oral and written communication skills;
• Collaborative, friendly, and flexible work style;
• A proactive approach to both day-to-day tasks and departmental innovation initiatives; and
• Commitment to a values-driven and culturally diverse work environment.

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