Country Officer

Department: Administration

Location: Athens, Greece

Start date: 01.09.2021

Duration: Unlimited contract after 4 weeks trial period

Part time (80%)

Reports to: Country Coordinator

Context

Lighthouse Relief (LHR) was founded on the Greek island of Lesvos in September 2015, mobilising to provide an emergency response to arriving refugees. Thereafter, LHR expanded to support vulnerable groups such as children and youth on the mainland of Greece.

Today, Lighthouse Relief is focused on providing psychosocial support to vulnerable groups in Greece, and on providing support to refugees and asylum seekers experiencing homelessness in Athens through our Streetwork Project. Our mission is to provide dignified immediate and long-term relief to those experiencing displacement. We use a sustainable, participatory approach, that is driven by those we serve.

Position Summary

LHR is looking for an experienced administrative staff member to support the Country Coordinator in administrative, human resources, and finance tasks. This will include day-to-day advice and support to the operational teams, provision of essential financial information to local management and the Board of Directors, and ensuring appropriate declarations are made to relevant authorities (e.g. tax, insurance, etc). It will also include writing staff contracts and supporting staff in the administrative and bureaucratic acts necessary to work in Greece.

Key responsibilities

• Accounting for the day-to-day activities of Lighthouse Relief’s Psychosocial Support and Emergency Response operations;

• Producing monthly financial reporting for both operational management and the Board;

• Supporting the Country Coordinator in the production of annual budgets and other financial information required for decision-making;

• Ensuring that records are kept so as to meet relevant Greek and Swedish legal/tax requirements;

• Liaising with Greek accountant

• Liaising with LHR’s Treasurer, Swedish accountant and auditor as required;

• Writing staff contracts

• Supporting non-Greek staff members with obtaining the necessary documentation, like AMKA, Tax number and others, for them to be able to work in Greece

• Providing administrative support to the operational teams;

• Managing all local property, insurance, vehicle, travel and miscellaneous other matters;

• Controlling cash payments/receipts;

• Ensuring supplier payments, stipends, etc, are made in an accurate and timely manner;

• Ensuring donations are properly recorded, and related expenditure is tracked and reported upon;

• Liaising with local suppliers and authorities, as appropriate.

Qualifications

Required

• Language skills: Greek (Native Speaker) and English (Fluent)

• Familiarity with small company accounting and administration

• Competent user of MS Excel, Google Docs and small company accounting systems

• Strong attention to detail

• Disciplined and organised – used to working on own initiative

• Trustworthy

• Valid EU work permit

• Previous experience working in Greece in an administrative/financial role, with overall responsibility for producing accounting and other financial information

Desired

• Recognised EU accounting qualification

• Familiarity with the context of migration in Greece

• Previous experience working for an NGO (ideally in Greece)

As the responsibilities listed here cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities