Département Mots-clés

Internship from 6 to 9 months

Context & Mission

The Procurement team within the Supply Chain Unit of the Operational Centre of MSF in Geneva is responsible for providing support:

• to the various departments of the Geneva/Zurich HQ in the realization of their purchases of goods and services, from the expression of their need to the contract finalization with the selected supplier;
• to the field missions during market assessments activities as well as for the supply of goods purchased from the HQ in Geneva for the field.

As a Procurement Intern, you will manage the archiving of HQ contracts, the analysis of purchasing volume / data, as well as the management of certain purchasing files in collaboration with the stakeholders.

You will also support the project named “Fournisseur Genève” aiming to improve our activity to supply goods for the field, in which you will set up an action plan/roadmap based on a report and recommendations done in 2018.

You will report to the Purchasing referent.

Responsibilities

• Continuously update the contracts negotiated at Headquarters level in the contracts management system
• As part of the purchasing volume / data analysis, you will:
  • Analyze expenses to determine purchasing stakes,
  • Identify purchasing priorities,
  • Propose a strategy associated with each identified priority.
• Prepare and manage some RFP/RFQ for relevant stakeholders within the HQ. For each purchasing file, you will coordinate the procurement process with all stakeholders including:
  • Accompany the specifying departments in the need’s analysis: volumes, technical specifications and selection criteria,
  • Accompany specifying departments in the sourcing of potential suppliers,
  • Launch the tender processes and analyze the offers
  • Participate in selecting the most relevant supplier based on pre-established selection criteria.
• Support the implementation of the HQ Procurement Procedure and prepare some materials (information, training, supports, templates….)
• In collaboration with the purveyor, prepare and manage an action plan / roadmap for the project « fournisseur Genève » based on the report and recommendations done in 2018. You will implement some of the actions identified.