Field Finance Manager (FFM)

Duty Station : Kampala, Uganda*
Please note that due to the ongoing Covid-19 pandemic, the ABA is only considering applications of those based in Uganda at time of application.

Proposed Start Date: September 2021

Duration : 10 months (Full Time) with possibility of extension 1

ACCOUNTABILITY: Program Manager Country Director

JOB SUMMARY

The American Bar Association, Rule of Initiative (ABA ROLI) is seeking a Field Finance Manager (FFM) to support its program from its office in Kampala. The FFM will be responsible for supporting a range of finance and logistics matters.

Finance

• Develop and implement administrative systems, including personnel, finance, budgeting, property, customs/shipping, procurement, travel, and mail.

• Prepare monthly payslip and payments to tax and social security offices.

• Organize expense receipts, assign budget codes, input key information into Quickbooks.

• Compile monthly expense report and respond to inquiries.

• Prepare the monthly cash forecast.

• Ensures compliance with organization’s procurement policies and proper allocation of costs for procurement.

• Assist the Program Manager with the office banking including drafting of checks, inter-bank transfers and other banking documents.

• Maintains administrative records through both electronic and hard copy means. Fully ensures the confidentiality of records.

• Obtains pro forma quotes from vendors on the local market for goods and services.

• Maintains inventory for office.

• Establishes and maintains good relations with government offices, banks and vendors.

Logistical support to program

• Support planning and implementation of project activities including workshops, trainings, and meetings

• Make logistical arrangements to support project activities

• Attend program events to assist the Program Manager on logistical matters.

• Create checklists and track travel and workshop logistics

• Interface with program partners on workshop, travel, and other logistics

• Other administrative duties as assigned

Qualifications

• Must have a strong knowledge of Finance laws, procedures, management and experience policies related to the procurement of goods and services.

• At least two-years of proven administrative or assistant experience. Experience with NGOs and/or INGOs will be regarded as an advantage.

• Demonstrated experience supporting financial functions of an organization including event logistics.

• Bachelor’s Degree or Advanced Diploma in Finance or related field.

• Good administrative skills and experience organizing large amounts of paper and data.

• Advanced proficiency working with Microsoft Office Word and Excel and QuickBooks.

• Must be a resourceful and creative individual who can design flexible options to respond to organizational needs.

• Fluency in written and oral English.

• Demonstrated ability to work as part of a team with effective interpersonal skills/relationships.

• Highly organized, proactive, hardworking, focused, and attention to detail.

Expression of interest

Please submit the following to Ms. Danielle Schmitz at [email protected] and Ms. Violah Ajok at [email protected] by August 13th:

• Motivation letter

• Curriculum vitae