Finance & Administrative Director for the Americas

Project HOPE is an international NGO of more than 500 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability and transparency.

POSITION SUMMARY

The Finance and Administrative Director (FAD) for Project HOPE in Venezuela will serve as part of the core team leading the start-up and implementation of a comprehensive emergency health program responding to the current crisis in country and the multi-year degradation of the country’s health care system.

The position will have overall responsibility for the financial and administrative management of all country program activities.

PRINCIPAL RESPONSIBILITIES:

1. Set up and maintain financial controls and procedures in line with Project HOPE policies, donor regulations and Venezuelan laws.

2. Recruit, train and oversee finance, Human Resources and administrative teams, developing the department organizational structure with clearly defined roles and responsibilities to ensure an effective team with appropriate checks and balances.

3. Oversee financial transactions and reports, ensuring accuracy and compliance and meeting internal and external deadlines.

4. Conduct financial accounting month-end closing, reconciliation and monthly/weekly cash counts with finance team.

5. Lead on monthly review of expenditures and cash forecasting with program managers to ensure accurate budget projections and timely requests for cash.

6. With local counsel, ensure full compliance and adherence to local requirements including taxes, levies and statutory returns.

7. Manage all bank accounts and check and validate all cash and bank payments for accuracy and complete supporting documents before authorizing.

8. With program managers, develop detailed budgets for new programs, ensuring shared distribution of running costs across projects and eliminating financial shortfalls in project implementation.

QUALIFICATIONS:

1. Master’s degree in accounting, audit, financial management or similar field.

2. Minimum of five years experience leading financial management for large-scale US government funded programs, preferably within a humanitarian or relief context.

3. Experience managing finances with other humanitarian donors (e.g. UNICEF, WHO, ECHO) a plus.

4. Understand and promote program management techniques, experience in managing and building budgets and ability to prepare timely, complete and accurate reports.

5. Experience with Quickbooks accounting software a plus.

6. Fluency in Spanish and English is required.

7. Experience providing capacity building and training is required

8. Strong organizational and problem-solving skills with analytic approach. Strong negotiation, interpersonal skills

9. Strong interpersonal, management and leadership skills. Strong orientation toward customer satisfaction.

10. Ability to integrate and work well within multi-ethnic and multicultural teams

11. Ability to work in harsh conditions and unstable environments

12. Proficiency with MS Word and Excel (advanced skills).

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Physical demands: Must be mobile in an office environment and able to use standard office equipment and must be able to communicate in verbal and written form.

· Work environment: Typical office environment with exposure to a minimal noise level. Travel for extended periods by air and other modes of transportation. Note: Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as “hardship”.

Due to the considerable number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.