Title: FINANCE AND ADMIN ASSISTANT
Activity: REACH Project – Entrepreneurs du Monde
Direct supervisor: To be confirmed (TBC)
Duty Station: Northern Samar
Contact: [email protected] – Please kindly send your resume and cover letter if interested.
FUNCTIONS AND RESPONSIBILITIES *
Under the over-all guidance and direct supervision of the Operations Manager, the Finance and Admin Assistant is responsible for helping ensure the provision and the execution of program finance services and the effective and transparent utilization of financial resources including the integrity of financial and administrative services.
Job Duties and Responsibilities:
Support implementation of Finance Services i.e. Payment and Financial Transactions:
- § Timely and accurate payments with full compliance with Entrepreneurs Du Monde and REACH Project financial guidelines and procedures
- § Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded; travel claims and other entitlements are duly processed
- § Timely corrections and adjustments of accounting entries relating to works under responsibilities, when required
- § Review and prepare payment requests
- § Proper control of the supporting documents for payments and financial reports to projects; preparation of all types of vouchers
- § Management of cash receipts; money received are timely recorded and deposited
- § Petty Cash Custodian
- § Maintenance of proper filing system for finance records and documents
- § Other finance related work that may be assigned from time to time
- Support to month-end and year-end closures
- § Reconciliation of balance sheet accounts including staff advance/receivables, petty cash
- § Support to month-end and year-end closure through report preparation and submission including e.g. travel claim monitoring, petty cash reconciliation, review and monitoring of receipt accrual and payment voucher status
- Provision of Administrative Support
- § Support to asset management and physical assets verification
- § Support to maintenance of premises and common services, office insurances and management of document storage
- § Maintenance of files and records
- § Custodian for management of office stationery supplies
- § Telephone expenses properly reviewed and personal usage being followed up and paid timely by individual staff
- § Monitoring of travel advance, claims and settlements.
PROFILE
- · English written and spoken; Waray preferred
- · At least 2 years experiences in all areas in Finance, Accounting and Administration
- · Computer literacy (Word, Excel, Outlook)
- · Strong integrity
- · Attention to detail
- · Excellent time management
- · Flexibility
- · Familiar in handling credit and banking transactions
- · Valid license (car and motor)
How to apply
- Interested applicants are requested to submit their comprehensive resume and cover letter (in PDF format) at: [email protected]
- Kindly indicate Finance and Administration Assistant – Surname on the subject line of your email. Applications without specific position mentioned on the subject line will be disregarded.
- Women are highly encouraged to apply for the position.
To help us with our recruitment effort, please indicate in your email/cover letter where (ngotenders.net) you saw this job posting.