Finance and HR Officer

The Organisation

GAIA-X is the European Association for Data Infrastructure and Cloud with a mission to design a federated data infrastructure focusing on data sovereignty and availability, based on European standards and values. In a six-month period, more than 300 companies and organizations have already actively participated in the design of GAIA-X. Of these, 75 percent belong to the private sector, half of which are small and medium-sized enterprises (SMEs).

The federation concept creates room for self-determination, which in Europe is greatly appreciated, and provides the basis for innovations. GAIA-X will define common mechanisms to enable interoperability and portability of data and services across multiple cloud sources, thus enabling a new era of the European digital economy. The joint endeavor of hundreds of representatives from business industries, research institutions and government aim to create new rules for cloud and data services to let organizations and individuals retain full control over their data and empower them to make independent decisions about how and who can access it. Further information www.gaia-x.eu.

Job context and description

To undertake the day-to-day administration of finance processes and administration of HR functions. The main tasks include:

• Administration of all income and receipts processes
• Administration of all expenditure and payments processes
• Assist the accountant and CFO in the preparation of quarterly management accounts, yearly budgets, cashflow forecasts, the annual audit and financial reporting
• Provide administrative support to the human resource management systems of the organization, including maintaining up to date personnel details and records, issuing of contracts, monitoring of timesheets, annual leave, sick leave and TOIL, overlooking recruitment processes
• Undertake the administrative duties of the organization
• Act as a global focal point on funding calls, and support members across the programme funding cycle.

Person Specification

• Experience of working as a Finance Administrator
• Sound knowledge of basic accounting, budgets and income and expenditure procedures
• ICT skills including MS Excel, experience in WinBooks is considered as an asset
• University degree in relevant subject
• Working knowledge of English and French (spoken and written)
• Experience in fundraising, research on funding possibilities and operating grant management
• Experience in project management
• Strong organizational skills and the capacity to analyze and prioritize needs.

Salary and Conditions

A very competitive salary package based on 13.92 months is offered including extra benefits which will be commensurate with experience.

Recruitment Process

Interested applicants should send their CV and a cover note by 23 May 2021 to Jeanette Fava, CFO at [email protected]. Interviews will be done on a rolling basis starting from the first week of the advertisement and starting date will be agreed with the selected candidate, preferably in June.