Foreign Policy and Diplomacy Service (FPDS) Assistant at the Embassy of Canada in Prague.

4314

Foreign Policy and Diplomacy Service (FPDS) Assistant

Starting salary 227,025 CZK per annum for a part time job (18.75 hrs/week)

Indeterminate

Permanent – (part time 18.75 hrs/week)
Hours of work: Wednesday: 09h00-14h45; Thursday: 08h00-16h30; Friday 08h00-14h00 (unpaid 30 minute lunch included). Days of work non-negotiable.

Assistant

LE-05

Embassy of Canada in Prague, Ve Struhach 95/2, Prague

20-01-2021 at 23:59 UTC/GMT

Under the general supervision of the Foreign Policy and Diplomacy Service (FPDS) Counsellor with primary responsibilities for the following:

Provide administrative support to the FPDS section, including:
1. Database, Calendar and information management.
2. Budget tracking, data input, and reporting..

Support advocacy and public affairs, such as:
3. Event/travel planning and logistics.
4. Preparation/scheduling of meetings/events.
5. Management of social media outlets (e.g. Facebook and Twitter) and public inquiries (phone, email and social media), including the preparation of posts and responses, English-Czech translation, as well as the tracking of usage statistics.

Support access to decision-makers/key contacts:
6. Communicating, liaising and corresponding with key contacts clearly.
7. Research and compilation of background material on selected political and economic issues and light drafting/reporting.

Essential Qualifications
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:
• Completed secondary education (Maturita) or higher.

Language:

• Fluency in English C1 (oral & written)
• Fluency in Czech C2 (oral & written)

Experience:

Two years’ experience working in office administration.

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge
• Good knowledge of computer applications, including Microsoft Outlook, Word, and Excel.
• Knowledge of general office procedures and practices;

Abilities/Competencies:

• Adaptability/Flexibility
• Teamwork and interpersonal relations
• Focus on quality and details
• Planning and Organizing
• Ability to write social media content

Preference may be given to candidates who have the following asset qualifications: Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.
• French B1 (good: oral, written, comprehension)
• Experience managing social media accounts for an organization or business.
• Experience working for an international organization
• Experience working with diverse communities or for a civil society organization focusing on diverse/minority communities.
• University degree

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• Overtime may be required occasionally
• Travel may be required occasionally
• Hours of work: Wednesday: 09h00-14h45; Thursday: 08h00-16h30; Friday 08h00-14h00 (unpaid 30 minute lunch included). Days of work non-negotiable.

• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter.
• Any job offer is subject to receipt of satisfactory references
• Obtain and maintain a reliability rating (security clearance – including a criminal record and credit record) from the Government of Canada covering the entire employment period.

Open to internal and external applicants who are legal residents or citizens of the Czech Republic, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Embassy of Canada to the Czech Republic does not sponsor work authorizations neither directly nor indirectly. The Government of Canada is an equal opportunities employer and encourages applications from members of diverse sections of the community and/or individuals who have experience working with diverse communities. Candidates will be considered on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

• Note: Due to Covid-19, you may experience some delay in the recruitment process. We are working hard to minimize any disruption. You may find more information in the sections below.
How to apply:
• Please complete the online application form and submit your cover letter and C.V. in English or French. Please include in your C.V. document copies of any certificates of employment from your last place of work and copies of certificates of education, including any relevant certificates of language proficiency and work permit by creating one pdf document.

• Please submit a cover letter in English or French explaining why you are interested in the position and how your previous experience applies to this position. Candidates must demonstrate concisely in their cover letter how they meet all essential qualifications.

• Applications which do not include the requested documents or information in the CV or cover letter will be rejected.

• Candidates who are unable to submit their application due to technical difficulties must report these to: [email protected] prior to the closing date. Failure to do so will result in the application being rejected.