Foreign Policy and Diplomacy Service Program Assistant

4390

Foreign Policy and Diplomacy Service Program Assistant

$53,512 USD per annum, plus benefits

Indeterminate

This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in the United States.

Assistant

LE-05

Chicago, Illinois

02-03-2021 at 23:59 UTC/GMT

Under the general supervision of the Foreign Policy and Diplomacy Services (FPDS) Consul, the Program Assistant supports the whole FPDS team by:
• Providing administrative support, including planning, organizing and providing logistical, budgetary and administrative support for travel, meetings, incoming delegations, conferences, receptions, and other events;
• Maintaining efficient office filing systems and an inventory of relevant reference materials and key contacts;
• Assisting with developing, disseminating and responding to social media content;
• Other duties as required.

The FPDS Program Assistant will work closely with the FPDS, Consular and International Business Development (IBD) teams at the Consulate, the Canadian network of Consulates in the United States, relevant Government of Canada and provincial/territorial departments and agencies to coordinate activities and initiatives. The candidate will demonstrate a strong ability to think innovatively around program delivery, plan effectively in a highly demanding environment, develop and engage a network of external partners, work independently in a proactive, accountable manner and communicate effectively in both official languages, including via social media.

Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their covering letter (750 words maximum) how they meet the criteria in the essential qualifications and the asset qualifications, if applicable. Please note that it is not sufficient simply to assert that one meets the requirements or to list current responsibilities.

Education
A degree or diploma from an accredited university or college, or an acceptable combination of relevant experience, education and training.

Language
Good working ability in English and French (oral and written).

Experience
•Experience in office management including providing administrative support;
•Experience in financial administration, such as tracking budgets and preparing expense and hospitality/travel claims;
•Experience in records / information management;
•Extensive experience using Microsoft Office suite software, (e.g., Word, Excel, Outlook, PowerPoint) and with social media platforms including Facebook, twitter and Instagram; and,
•Experience organizing visits and events.

Rated Requirements

The Rated Requirements relating to knowledge, abilities and competencies will be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge
Knowledge and proficiency in computer software, including Microsoft Office Suite and social media platforms.

Abilities/Competencies
•Ability to communicate effectively orally and in writing in English and French;
•Ability to assess and evaluate budgetary and other information effectively;
•Ability to plan, prioritize, organize and complete work, with attention to accuracy, details and deadlines;
•Ability to work independently in a proactive, effective and accountable manner;
•Ability to work effectively as part of a team;
•Ability to cope well with shifting priorities, unforeseen circumstances and changes in policies, procedures and/or direction.

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

•Prior work experience within a diplomatic or international environment; and
•Knowledge of the basic structure of the Canadian Government, including the mandate of Global Affairs Canada.

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•Eligibility for Government of Canada Reliability Status which includes a criminal and a credit background check;
•Independent work authorization in the United States in accordance with U.S. protocol directives for foreign missions; and
•Provide a local address as proof of residence in the area of selection.

Open to Locally Engaged Staff (LES) who meet all the following criteria: Employed at any mission in the US network (relocation will not be paid in any circumstance); Indeterminate and specified period (term) LES are eligible to apply for a transfer (based on employment authorization and not on position funding); and LES within the same occupational group (in this case, LE-05 to LE-05). However, LES at different classification levels are not eligible for transfer. Also, emergency employees are not eligible. Candidates will be assessed to determine how they meet the requirements of the position. Global Affairs Canada is committed to conducting inclusive, barrier-free selection processes. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

How to apply:
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
• Candidates who are unable to submit their application due to technical difficulties must report these to: [email protected] prior to the closing date. Failure to so will result in the application being rejected.
• If you do not have access to a laptop or desktop computer, please email [email protected] prior to the closing date.

Important Notes:
• The process and successful candidate’s salary will be determined in accordance with the Compensation Administration Guidelines – LES – Sections 4.1.6.
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Global Affairs Canada does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are asked to inform us.
• Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.
• Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.