Grants Analyst

About CRS:
Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Job Summary:
The Grant Analyst collaborates and works closely with Country Program, regional management to ensure all financial aspects of the post-award processes for all grant funded projects are performed in compliance with CRS finance policies and procedures, best practices, GAAP and applicable donor regulations. The incumbent is responsible for supporting implementation of ongoing systemic improvements in pr ocess and procedure to maximize the efficient use of CRS resources including the proactive identification and resolution of issues imposed by USG and non-USG donors

Job Responsibilities:

• Provide financial management support to Country Programs to ensure adherence to grant terms and conditions throughout the life of the project.
• Support Country Programs to accurately set up new grants in financial systems ensuring consistency across the Agency and adherence to CRS finance policies and terms and conditions of the grant agreement.
• Support Country Programs staff in monitoring Project budget performance by periodically preparing budget comparison reports for the assigned portfolio of grants and sharing with Country Program and regional staff for the necessary remedial actions.
• Support Country Programs staff in reviewing and approval of financial reports before submission to the donors ensuring all project expenses in the financial system is captured and complies to donor financial reporting requirements.
• Maintain a centralized grants database in which key financial parameters pertaining to the assigned portfolio of grants is accurately stored and updated promptly.
• Maintain an organized centralized electronic filing system on a suitable platform of key documentation pertaining to the financial management of the assigned grant portfolio such as agreements/modifications/detailed budgets, financial reports, donor’s correspondences etc.
• Support Country Programs in monitoring the billing and collection of receipts from donors ensuring the elevation of cases where grants are overspent and/or in arrears to Country Program and regional leadership for remedial actions.
• Develop and refine business processes for centralized cash management, complex multi-tiered indirect cost recoveries for some major Non-USG funded awards.
• Support Country Programs in preparation for external audits. Acting as the point person for providing supporting documents for HQ level expenses.
• Ensure timely completion of the closeout process for grants, including verification of indirect cost recoveries made sub-recipients.
• Perform periodic in-depth account analysis that will result in proactive identification of risks and provide recommendations on how to mitigate those risks.
• Liaise with Regional Finance Officers and Country Representatives to identify staff training needs to increase capacity to manage grants.

Language Requirements: Fluency in written and spoken English, French and Spanish is preferred.
Travel Requirements: International travel up to 15% expected travel time to field offices and partner/project sites.
Disclaimer Clause:
This job description is not an exhaustive list of the skills, efforts, duties and responsibilities associated with this position
Key Working Relationships:
INTERNAL: Overseas Finance; Domestic Finance; IDEA; Regional Finance Officers; Deputy Regional Directors/Management Quality; Country Representatives; CP Finance Managers, Programming, Operations; Human Resources.
EXTERNAL: Finance officials of peer and donor organizations, External Auditors
Qualifications:

• Minimum Bachelor’s Degree in Finance/Accounting or related field.
• Minimum 3-5 years of progressive grants management experience.

Preferred Qualifications:

• Master’s Degree preferred.
• Professional accounting certification preferred.
• Strong knowledge and experience of fund accounting and funding regulations for USG and major public donors such as Global Fund, DFID, World Bank, United Nations, preferred.
• Strong knowledge of all MS Office programs required. Knowledge of Oracle Cloud preferred.

Agency-wide Competencies
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

What we offer
CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.
Note: All positions requiring residence or frequent travel outside their home country must undergo and clear a pre-employment medical examination.
CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
EOE/M/F/D/V – CRS is an Equal Opportunity Employer.

Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.