Grants Budgeting and Compliance Specialist

ORGANIZATIONAL PROFILE

Ayuda is a 501 (c)(3) nonprofit organization dedicated to providing direct legal, social and language access services, education, and outreach to low-income immigrants in the Washington, DC metropolitan area. Since 1973, Ayuda has provided critical services on a wide range of issues, in the process acquiring nationally recognized expertise in several fields including immigration law, language access, domestic violence and human trafficking. Ayuda has office locations in Washington, DC, Silver Spring, MD and Falls Church, VA.

WHY YOU WANT THIS JOB?

Because, just like everyone at Ayuda, you believe:

• In seeing communities where all immigrants succeed and thrive in the United States.
• In the overall success of our organization and all our programs.
• That families should be healthy and safe from harm.
• That all people should have access to professional, honest, and ethical services, regardless of ability to pay or status in this country.
• That diversity and equality make this country better.

Budget Preparation and Adjustments

• Create budgets and budget narratives for new government and foundation grant proposals in coordination with program staff
• Prepare and submit government and foundation grant budget adjustments
• Support organizational budget creation

Financial Analysis and Reporting

• Prepare and analyze grant financial reports and distribute and interpret financial information
• Ensure timely and accurate processing of grant-related billings and collections
• Prepares monthly, quarterly, and year-end financial reports for funders
• Work with program directors to prepare spend plans and grant forecasts

Financial Grant Compliance

• Verify grant expenses, interpreting whether the expense is appropriate and allowable within the grant conditions as well as whether the funds are available within the remaining grant budget
• Liaises with program and development staff to ensure restricted funds are used in accordance with donor intentions or appropriate modifications are requested
• Assists in the maintenance and analysis of staff allocations
• Attend grant site visits as the expert on the grant budget, and provide financial documentation requested by the grantors
• Support the Finance Director for audits, providing documentation and drafting responses to audit questions

Mentorship, Training & Support

• Mentor new grant leads, directors, and new supervisors on grant finances and expenses
• Grow the knowledge and understanding of grants and grant financials across the organization
• Communicate regularly with directors and managerial staff to provide guidance and customer service around short- and long-term financial management and sustainability-related to grants
• Help Program Directors and managerial staff communicate effectively with the grantors on grant-related financial matters

Additional Responsibilities

• Pursue additional training in grant management requirements/regulations, as needed.
• Perform administrative tasks as needed (maintain grant files, document destruction, etc.)
• Other financial projects/tasks as assigned

Requirements

Education/Experience:

• Minimum three years progressive experience in grants and/or budget management and financial analysis in a non-profit setting.

• Experience with government grants is highly desired.

Technological Skills:

• Knowledge of financial reporting software, and experience with Sage Intacct, Certify and Paylocity preferred.

• Experienced computer user familiar with Microsoft Office applications; advanced Excel skills mandatory.

Required Knowledge and Skills:

• Deep commitment to Ayuda’s mission of helping low-income immigrants thrive
• Systematic and highly organized, with the ability to oversee compliance on multiple grants with different requirements and keep them straight
• Rigorous attention to detail
• Ability to effectively communicate and mentor programmatic (non-financial) staff about grant finance
• Excellent critical-thinking and creative problem-solving skills
• Ability to effectively prioritize and manage several projects at once, such as projections, budgets, existing grant compliance and new grant applications
• Enthusiasm for building and growing Ayuda’s grants portfolio

SALARY AND BENEFITS:

The salary is commensurate with experience and comes with a robust benefits package that includes medical and dental insurance, long-term disability insurance, life, and AD&D insurance as well as an employer-provided retirement match. All federal holidays are observed, and Ayuda offers paid leave for the week of Christmas through New Year’s Day. This position is exempt for overtime purposes.