Grants Officer – Re-advertised (National Staff Only)

Who we are?

IDA is an international independent non-governmental organization providing medical and humanitarian assistance to people affected by conflicts, natural disasters and epidemics regardless of race, religion, gender or political affiliation.
IDA was founded in 2012 by Syrian doctors from Aleppo in response to the healthcare and humanitarian crisis in Syria.

IDA Syria is the main healthcare provider in Northern Aleppo/Syria area, working closely with 500,000 IDPs and 700,000 host community through 20 healthcare facility and other health and nutrition projects

During last year, IDA has provided 1.2 million services in Heath, Nutrition, WaSH and Camp Management

Responsibilities:
The Grants Officer will assist in the day-to-day activities of the Grants and Information department related to the management of grants, program reporting and proposal development. Will support the Grants Coordinator in programmatic and budgetary monitoring, adherence with donors and internal IDA rules and regulations. Will support the collected data and reports from program teams, tracking program progress and support in internal and external communication-related activities. The Grants Officer will work closely with the program teams and will report to IDA’s Grants Coordinator

• Compiles and develops concept notes and proposals in cooperation with all concerned departments.
• Checks the agreements and PALs sent by donors, and prepare the agreements with the sub-grantees.
• Compiles and develops narrative and progress reports in coordination with all concerned departments and reflect the project progress inputs into the donor reporting templates.
• Assist in donor reporting processes through the coordination and drafting of high-quality donor reports (Bi-weekly, monthly, quarterly, interim, annual and final), ensuring compliance with IDA and donor requirements
• Provide dedicated support to the development of concept notes, proposals and situation analyses – coordinating the development process with all relevant departments, including designing logical frameworks, setting realistic and measurable targets, and developing narrative proposals.
• Organize and facilitate planning meetings/kick-off for new projects and be responsible for the special award conditions.
• Acts as the focal point with donors and sub-grantee, in addition to following up of all correspondence.
• Be responsible for the submission of projects on Online Projects System and Financial Tracking System.
• Ensure comprehensive grant files are maintained up to date and are available for use.
• Be Responsible for preparing, compiling and develop the due diligence required by the donors and for the sub-grantees.
• Provide support to the Grants Department in the organization of donors’ visits.
• Support the development of strategic communication materials, such as sector profiles, impact reports, program briefings, leadership and positioning pieces and other relevant pieces.
• Keeps the relevant staff informed about an upcoming deadline, and ensures smooth completion of work responsibility throughout the life of award processes.
• Contribute to the continuous improvement of IDA quality of work.
• Promote and model a positive, professional and respectful office culture.
• Adhere to IDA Policies and Procedures, Code of Conduct and PSEA Policy

Qualifications:

• A Bachelor degree from a recognized university with at least 2 years of experience in a similar position and duties in NGOs or INGOs
• Strong Knowledge in key donor reporting rules and regulations
• Ability to take initiation and work with limited supervision.
• Team management skills
• Ability to work with diverse people, communities, and cultures, with an understanding of cultural awareness practices.
• Strong computer skills with proficiency in Microsoft Office (Word, Excel, and PowerPoint),
• Excellent communication skills
• Unique skills of both English and Arabic, Turkish shall be an add
• Eligible to work legally in Turkey
• Female candidates are highly encouraged to apply

Key Performance Indicators:

• Timely accurate analysis, monitoring and oversight of grants
• Leadership skills
• Quality reports and other strategic documents drafted and submitted in a timely manner
• Timely and quality knowledge products
• Service and work Quality
• Strong relationships with various partners
• Well represented in important meetings on topics related to expertise.

Core Competencies:

• Displays positive and professional attitude
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Accountability
• Creative Problem Solving
• Effective Communication; Facilitating and encouraging open communication in the team
• Conflict Management skills
• Learning and sharing knowledge and encourage the learning of others
• Leading by Example
• Client Orientation

Independent Doctors Association does not tolerate sexual exploitation and abuse, and committed to acting professionally and ethically.
Independent Doctors Association is zero tolerable with any SEA case, IDA is creating the best environment to make sure that all staff have understood SEA and how to report in case there is any suspected case