During this current situation with COVID-19, the ABA will
continue to accept and process applications for job opportunities.  We
will conduct our recruitment process via alternative means (virtual interviews)
for the time being.

The ABA recruits employees seeking opportunities for challenging and substantive work defending liberty and pursuing justice in the U.S. and around the world.  The ABA offers competitive employment benefits which include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401(k), commuter benefits, and more.

Job Summary/General Purpose of Job

The Program Associate assists in the design and development of programs, projects and activities of the entity.  Responsible for the implementation of programs and projects under the supervision of the program director or manager. Held accountable for the successful execution of assigned programs/projects.

Support to: Section Director, Associate Director, Senior Meeting Planner, Program Specialist

 

Essential Job Functions and Responsibilities (listed in order of importance and/or time spent)

Implements one or more programs or projects, includes participation in program/project planning, and ensuring compliance with ABA policies.

Analyzes project/program performance throughout the process to ensure projects move forward in a productive manner.

Serves as a point of contact for projects. Communicates with member leaders and staff, including reporting on progress and results.

Coordinates with others on joint projects.

Performs other related duties as required.

• Provide Office Management Support
• Supervise office equipment and supplies
• Process mail
• Inventory and maintain supplies
• Handle invoices, deposits, and check requests
• Act as the gate keeper for receiving calls
• Assist with special projects
• Coordinate small group events for staff and/or leaders
• Set up and coordinate staff meetings and agendas
• Coordinate Zoom meetings and other gatherings for the Director and Associate Director
• Be available to take notes and provide report during committee meetings upon request
• Other general office tasks as needed or assigned
• Provide administrative support to Director with regards to Governance issues
• Coordinate and attend weekly staff meetings and other meetings deemed necessary.
• Maintain Council calendar
• Receive, log, and process expense reports for approval by Director
• Review staff expense reports for submission to Director for approval
• Work directly with the Director and Associate Director to manage the appointment of over 200 leaders annually and create a Directory of those leaders
• Attend and provide support to Director with regards to managing issues of governance
• Manage logistics for Council Meetings and other leadership events
• Assist Council dinner by managing mailing lists, event logistics, and follow up.
• Provide Support to Associate Director
• Schedule Zoom meetings and take notes during selected committee meetings
• Sponsorships and Fundraising
• Maintain an Excel sponsor contact spreadsheet
• Assist Director and Associate Director in their efforts to generate donor / sponsorship reports
• Maintain contact information and historical data on sponsors and donors
• Collect event sponsorship / donor commitment forms, bill sponsors, collect and log payments, and process through ABA financial services
• Membership
• Attend Membership Committee Meetings
• Maintain spreadsheet of health law societies at law schools
• Prepare monthly membership reports
• Assist with Law Firm Recognition Program including providing law firms with rosters of members upon request
• Prepare and email monthly new member mailings
• Support to Senior Meeting Manager
• Manage speaker releases for both in-person conferences and webinars
• In-Person conference responsibilities
• Serve as registrar for meetings requiring a registration (3 in-person conferences)
• Manage registration desk at 3 in-person conferences
• Provide logistical assistance as needed
• Support to Program Specialist
• Assist with social media and other member communications
• Prepare, disseminate, and collect signed author releases
• Other Staff Support
• Support Section staff in all aspects of administration for growing the Section including, financials, Excel spreadsheet maintenance, mailing and email lists management, and direct mailing activities.

Required Education, Qualifications, Experience

A Bachelor’s degree is required.

Prior experience working with programs or projects, preferably in an association or non-profit setting.

Ability to professionally interact with members, vendors, and staff.

Ability to establish and maintain long-term working relationships with Section members, law students, law school administrators, sponsors and others essential to reaching the Section’s goals and objectives.

Familiarity with basic meeting planning principles

All other tasks as assigned.

• Skills and Requirements:
• 2+ years of experience in an office administration environment
• Fundamental understanding of financial principles, some event planning, marketing, and social media in a business and/or non-profit organizations.
• Associates degree required, bachelors preferred.
• Excellent interpersonal and written communications skills.
• Ability to organize complex material and manage multiple projects at a time.
• Ability to think logically and anticipate needs.
• Energetic, flexible, resilient, and proactive.
• Ability to work both independently and collaboratively with a wide range of constituents including staff, volunteers, donors, and Section volunteer leaders.
• Service oriented in order to provide efficient and courteous assistance to members.
• Occasional travel to 3-4 in-person conferences and meetings.

• Technology Skills
• Advanced knowledge of Microsoft Office, Abobe Suite, Dreamweaver.
• Advance understanding of Excel spreadsheets including creating formulas.
• Basic understanding of technology in order to learn ABA-specific software and platforms.
• Basic understanding of social media for business marketing and web editing platforms, a plus.
• Photoshop/Illustrator/InDesign a plus.

Preferred Education, Qualifications, Experience

Experience, preferably in an association or non-profit setting.  Research, writing experience, and meeting planning experience. Fundraising or grant application experience is a plus.

The American Bar Association is an Equal Opportunity, Affirmative Action Employer of all protected classes including veterans and individuals with disabilities.

Women, minorities, veterans, and individuals with disabilities are encouraged to apply. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with the American Bar Association please call 312-988-5188.

Residency requirements may apply.

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