Human Resources and Administration Officer

At the heart of Pact is the promise of a better tomorrow. A nonprofit international development organization founded in 1971, Pact works on the ground in nearly 40 countries to improve the lives of those who are challenged by poverty and marginalization. We serve these communities because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant. Pact is a recognized global leader in international development. Our staff have a range of expertise in areas including public health, capacity development, governance and civil society, natural resource management, poverty, fragile states, monitoring and evaluation, small-scale and artisanal mining, microfinance and more. This expertise is combined in Pact’s unique integrated approach, which focuses on systemic changes needed to improve people’s lives.

Department

Programs – Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pact’s impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.

Position Overview

Reporting to the Deputy Chief of Party, the Human Resource (HR) & Admin Officer is responsible for ensuring high quality HR recruitment, hiring and human resource management processes that are compliant with donor, Indonesian law and Pact standards and regulations. The HR Officer works closely with other admin team members in carrying out her/his responsibilities.

Key Responsibilities

HR Related:

• Manage job advertisements and ensure applications are well received.
• Pre-screen applications for shortlist and manage interview process.
• Ensure staff and consultant contracts are in compliance with Government of Indonesia and Pact requirements.
• Manage and update staff on employee benefits, keeping them fully informed of any updates or changes to benefit packages.
• Update personnel records including contracts, annual leave, sickness and benefits.
• Ensure employment filing systems are complete and fully compliant to Pact policies.
• Assist in coordinating orientation for all personnel with respect to human resource and administrative process and procedures.
• Coordinate with the Senior Program Manager and Pact DC to set up the framework of staff recruitment, selection and staff development planning.
• Coordinate with the Chief of Party and Senior Project Manager to conduct salary and benefits survey as needed.
• Assist in updating position descriptions as needed.
• Draft and prepare employment contracts.

Administration Related:

• Supervise and manage EPIC support staff in their daily responsibilities.
• Coordinate with Finance and Admin team to manage EPIC daily expenses.
• Conduct procurement as required (office supplies, etc.) and ensure compliance with USAID regulations and procedures.
• Arrange and manage travel for project staff and counterparts as required.
• Assist Jakarta based teams to arrange project events.
• Ensure that office procedures are adhered to by EPIC staff, this includes office hours, and holidays.
• Manage, and communicate administrative issues regularly with project staff.
• Manage project staff’s timesheets and short-term consultants’ daily logs.
• Maintain, record and file all files related to project.
• Maintain up-to-date inventory for project.

Basic Requirements

· BA and a minimum of two (2) years of relevant experience (or equivalent)

· Experience supporting USAID-funded awards

· Strong skills in coordination of multiple activities.

· Highly motivated with strong attention to detail.

· Excellent oral and written communication skills; strong cross-cultural skills.

· Fluency in Bahasa Indonesia and English.

· Indonesia resident

Preferred Qualifications

· Experience managing the award and administration of federal grants and contracts in other organizations performing work similar to Pact.

· Understanding of local business culture.

· Strong analytical skills to successfully perform financial reviews, determination of responsibility, and other forms for quantitative analyses.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, genetic information, matriculation, family responsibilities, personal appearance, credit information, tobacco use (except in the workplace), membership in an employee organization, or other protected classifications or non-merit factors.